Finance Associate Duty Station: Mogadishu, Somalia

I. Position Information

Job Title: Finance Associate Duty Station: Mogadishu, Somalia Reports to: Finance Specialist Contract Type: Fixed Term Appointment (Local) Approved Grade: GS-6

II. Organizational Context

Under the overall supervision of the Operation Specialist in Mogadishu and the direct guidance and supervision of the Finance Specialist, the Finance Associate ensures effective execution of financial services and processes in CO and transparent utilization of financial resources. The Finance Associate promotes a client-oriented approach consistent with UNDP rules and regulations.

The Finance Associate can supervise clerical and support staff of the Finance Unit. The Finance Associate works in close collaboration with the operations, programme and projects’ staff in the CO and with UNDP HQs staff for resolving finance-related issues and information exchange.

III. Functions / Key Results Expected

Summary of Key Functions:

 Implementation of operational strategies  Administration of budgets and cost-recovery system  Accounting and administrative support  Facilitation of knowledge building and knowledge sharing

1. Ensures implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results:

 Full compliance with UN/UNDP rules and regulations of financial processes, financial records and reports and audit follow up; implementation of the effective internal control framework.  CO Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.

1. Ensures financial processes and functioning of the optimal cost-recovery system focusing on achievement of the following results:

 Processing of international staff entitlements upon appointment, assignment and separation which would entail, relocation grants, transportation lump sums, assignment grants and DSA (daily subsistence allowance).  Timely preparation of cost-recovery bills for the services provided by UNDP, implementation of the income tracking system and follow up on cost recovery.  Verification and timely settlement (as per Service Level Agreement) of travel related F10 claims.  Settlement of other entitlements for international staff based in Somalia.  Settlement of recurring costs related to travel (e.g. UNHAS), administration (e.g. utilities, tel.charges, etc.).  Other types of transactions if assigned on temporary basis.

 3.     Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:

 Proper control of the supporting documents for payments and financial reports for DEX (direct Execution) projects; preparation of all types of vouchers; Pay Cycle (when appointed) and payments execution.  Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared and processed; travel claims, MPOs and other entitlements are duly processed  Participation in timely accounts closure process under supervision of the Head of finance.  Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues.  Staff entitlements calculation and settlement (SOLA, hazard, assignment, relocation, DSA, etc.)  F10s claims settlement and vouchering  Timely reconciliation of Dahabshiil statements and reimbursement of services fess  Initiation of payments via Dahabshiil to Somalia (South Central and Mogadishu).  Manages Mogadishu office petty cash.  Undertake other assignments from the supervisor in lieu of the fair workload re-distribution within the unit

1. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

 Organization of trainings for the operations/ projects staff on Finance.  Synthesis of lessons learnt and best practices in Finance.  Sound contributions to knowledge networks and communities of practice.

IV. Impact of Results

The key results have an impact on the overall execution of the CO financial services and success in implementation of operational strategies. Accurate analysis and presentation of financial information ensures proper financial processes in the CO.

V. Competencies and Critical Success Factors

Functional Competencies:

Building Partnerships

 Tracks and reports on mobilized resources

Promoting Organizational Learning And Knowledge Sharing

 Researches best practices and poses new, more effective ways of doing things  Identifies and communicates opportunities to promote learning and knowledge sharing

Job Knowledge/Technical Expertise

 Understands the main processes and methods of work regarding to the position  Possesses knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks (specialized knowledge related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, reporting).

 Strives to keep job knowledge up-to-date through self-directed study and other means of learning  Demonstrates good knowledge of information technology and applies it in work assignments

Promoting Organizational Change and Development

 Documents ‘best practices’ in organizational change and development within and outside the UN system  Demonstrates ability to identify problems and proposes solutions

Design and Implementation of Management Systems

 Uses information/databases/other management systems  Makes recommendations related to work procedures and implementation of management systems

Client Orientation

 Reports to internal and external clients in a timely and appropriate fashion  Organizes and prioritizes work schedule to meet client needs and deadlines  Responds to client needs promptly

Promoting Accountability and Results-Based Management

 Maintains databases

Core Competencies:  Demonstrate corporate knowledge and sound judgment  Self-development, initiative-taking  Acting as a team player and facilitating team work  Facilitating and encouraging open communication in the team, communicating effectively  Creating synergies through self-control  Managing conflict  Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.  Informed and transparent decision making

VI. Recruitment Qualifications

Education Secondary Education, with specialized certification in Accounting and Finance. University Degree in Finance, Business or Public Administration desirable, but it is not a requirement. Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage. UNDP Accountancy & Finance Test required Experience: 6 years of progressively responsible finance and accounting experience is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems and ERP financials, preferably PeopleSoft.

Knowledge of IPSAS and/or IFRS preferred

Language Requirements: Fluency in English and Somali is required.

How to apply:

“Interested and qualified candidates are requested to submit electronic application by visitinghttp://jobs.undp.org/ or http://jobs.undp.org/cj_view_job.cfm?cur_job_id=34606