Procurement Officer Secretariat of the Union for the Mediterranean

Barcelona, Spain

Reports to: Head of Procurement & Legal 
Division: Administration and Legal

SUMMARY

Supervised by the Head of Procurement & Legal, the Procurement Officer will be responsible for all procurement activities for the organization. Provide advice, assistance and follow-up on procurement, procedures, and contracts.

PRIMARY RESPONSIBILITIES

• To assist and advise the Head of Procurement & Legal as well as the rest of the organization on all procurement issues;
• To develop, manage and co-ordinate the procurement processes and to be able to use legally established professional and transparent procurement policies and procedures of European Commission regulations;
• To develop, manage and co-ordinate the procurement processes. To manage internal procurement requires and activities;
• To be in charge of the purchase of equipment for the organization, contact suppliers, and research offers and quotations;
• To be able to prepare calls for tender and follow-up procedure and in the management of any type of contracts (service, works, supplies);
• To provide assistance to the organization members related with all procurement matters;
• To develop professional relations and work in partnership with European Commission in the field of procurement for the mission;
• Other duties as assigned.

QUALIFICATIONS, SKILLS AND RELEVANT EXPERIENCE

• An advanced University Degree in Law, Public or Business Administration or equivalent academic or professional training;
• To have a minimum of 5 years of professional experience in legal, administrative and operational aspects of Procurement;
• Experience in using legally established professional and transparent procurement policies and procedures in accordance with European Commission legislation and regulations;
• Experience in financial management of tendering processes and audits, preferably including European Commission procedures;
• International experience, particularly in multi-national and international organizations (desirable).

LANGUAGES

Minimum Requirements: Proficiency in English and Spanish is a must in reading, writing and speaking. 
Desirable: Knowledge of French, Arabic or other languages of UfM member states would be an asset.

Submission of applications:

Please read carefully the following information and send a complete application in English to the following address: hr@ufmsecretariat.org.

The complete application includes:

• A detailed curriculum vitae in English clearly elaborating educational and professional experience;
• A motivation letter in English including a clear mention of the profile applied for and full postal address.

Please, do not send any supporting documents (i.e.: copies of your ID-card, educational certificates, evidence of previous professional experience etc.) with your application at this stage if not specified in the Vacancy Notice.

For more information, we refer to our website www.ufmsecretariat.org.

Submission Date:

Complete applications must be submitted by January 4th, 2013 (midnight, European time, GMT+1).