Senior Project Manager for Procurement Management Information System , Indonesia

SPECIFIC PROCUREMENT NOTICE

REQUEST FOR QUALIFICATIONS FOR INDIVIDUAL CONSULTANT SERVICES

Contract No.: PM-A-003 Project: Procurement Modernization Submission Deadline: March 1, 2013, 3pm
Funding Agency: Millennium Challenge Corporation

INTRODUCTION

The United States of America acting through the Millennium Challenge Corporation (“MCC”) and the Government of the Republic of Indonesia (the “Government”) have entered into a US$600,000,000 Compact for Millennium Challenge Account assistance to help facilitate poverty reduction through economic growth in Indonesia through three projects: the Green Prosperity (“GP”) Project; the Community-Based Nutrition to Prevent Stunting Project; and the Procurement Modernization Project. The Government of Indonesia, acting through the Millennium Challenge Account Indonesia (“MCA-Indonesia”) intends to apply a portion of MCC funding to eligible payments under a contract for which this Request for Qualifications is issued pursuant to the Procurement Modernization Project. Any payments made under the proposed contract will be subject, in all respects, to the terms and conditions of the Compact and related documents, including restrictions on the use and distribution of MCC funding. No party other than the Government and MCA-Indonesia shall derive any rights from the Compact or have any claim to the proceeds of MCC funding.

This Request for qualifications follows the General Procurement Notice that appeared in dgMarket on January 19, 2013, UNDB Online on January 21, 2013, the MCA Entity website http://www.mca-indonesia.go.id/in/main_ind/pengadaan_detail/203/1 on January 18, 2013, and local newspaper Kompass on January 26, 2013.

Background of the Assignment

The Procurement Management Information System Activity is the procurement, development, implementation and management of procurement IT systems that both support the procurement modernization program and integrate with LKPP’s national e-GP (electronic Government Procurement) program. The initial focus of the PMIS activity is; • The delivery of state-of–the art, user-friendly, and secure electronic catalog system to procure routine goods and services, in conjunction with the Framework Agreements sub-activity of the project (E-Catalog activity) • The delivery of a Data Warehouse, Reporting and Spend Analysis system • The delivery of an appropriate Contract Management Module • The delivery of appropriate procurement automation technologies as agreed with LKPP The objective of the PMIS activity is to establish a suite of systems, including e-Catalog, integrated with the LKPP e-GP program to; • support a core group of at least 500 procurement professionals, • develop the procurement capacity of others serving supporting roles in the public procurement system, and • pilot, test and refine prior to national rollout within the LKPP e-GP program

To achieve the objectives will require an implementation strategy that involves numerous system development providers and contracts that need to be procured and managed. The purpose of this consultancy is to provide LKPP the technical support to develop and manage the implementation of the entire PMIS activity. The PMIS activity will also work to develop the capacity of other professionals who have a role in the public procurement IT systems including financial managers, technical experts, project managers, LPSE’s and auditors. The PMIS activity will also be required to develop training programs and materials to be integrated within the HRD, ULP and Frame-Agreement sub-activity, LPSE and LKPP support functions.

Objectives of the Assignment

MCA-Indonesia is seeking a senior level consultant to assist LKPP procure, develop, implement and manage the Procurement Management Information System (PMIS) and e-Catalog (e-Cat) systems to support all aspects of the Procurement Modernization Project, including the monitoring policies and procedures during the start-up period with options to extend through the full five-year term of the Compact if needed.

Scope of Work

The Consultant’s assignments shall include supporting LKPP in the following tasks: • Develop the procurement, development and implementation strategy for the PMIS and e-Catalog activities • Develop and deliver the technical support and expert assistance to the procurement teams during the entire procurement process for selection of the vendor(s) to provide the PMIS & e-Catalog system components • Develop Terms of Reference (TOR) for service providers to be procured to deliver the PMIS & E-Catalog systems and implementation activities: • Establishing a Procurement Classification system to support the PMIS, and Frame Agreements activity, including but not limited to;  Implementation of the Procurement Classification Work-plan  Development of training and implementation materials required for LKPP and integration with HRD activity  Functional Requirement Documents to develop software changes to applicable software modules  Terms of Reference for implementation services as required • Provide value-add perspectives or advisory services that are important to decision making, on best-practice functionality, procurement, development and deployment of procurement automation solutions within the context of the PMIS and E-Catalog sub-activities • Preparation of Functional Requirements documentation arising from PMIS sub-activities, for, including but not limited to;  Contract Management Modules  General Procurement Plan Modules  Procurement Classification Modules  E-Bidding & Reverse Auction Modules • Assist LKPP manage the PMIS implementation program, including but not limited to;  Testing programs for each module  Integration programs with LKPP e-GP  Integration programs with ULP FMIS systems • Ensure stakeholders understand role and responsibilities of procurement professional • Assist LKPP manage the performance of MCC-funded consultants implementing the PMIS and e-Catalog activities • Ensure coordination within LKPP e-GP on implementation of the Procurement Modernization Program • Assist LKPP organize and co-ordinate the PMIS Steering Committee of LKPP and MCA-I • Coordinate with, lead and mentor the National Advisor for the PMIS Program • Ensure coordination among stakeholders participating in the program
• Provide support to ensure compliance with the terms and conditions set out in the MCC Compact and Program Implementation Agreement (PIA) including the Monitoring and Evaluation targets in Annex III of the Compact and the Assessment Requirements in Schedule 4 of the PIA and MCC gender policies
• Ensure maintenance of organized project files • Other tasks may be assigned as it relates to the scope of this Consultancy

QUALIFICATIONS

Interested Individual Consultants shall have the following qualifications: • Must have approximately 15 years or more of professional work experience in tasks that are relevant to the activities in this assignment and that demonstrate that the Consultant possesses the knowledge and skills to perform this assignment successfully • Bachelor level degree or equivalent in Business Administration, Economics, Finance, Public Administration, Supply Chain Management, Logistics or field relevant to tasks of this assignment is mandatory. • Training in, or practical knowledge of procurement
• Experience must include experience managing the source selection process in public procurement according to competitive public procurement procedures • Experience in setting up or using e-catalog systems for procurement or indefinite quantity and delivery procurement transactions for purchasing routine goods or services is required. • Experience in establishing procurement classification system is desirable. • Knowledge of software solutions or development, and their practical use for establishing data-warehouse, reporting and spend analysis for procurement is desirable. • Knowledge of software solutions for establishing procurement information systems including Contract Management, Bidding, Evaluation and the Procure-to-Payment, is required. • An understanding of public procurement in Indonesia or within East Asia is desirable. • Experience must include positions of leadership • Experience must include responsibility and duties that demanded oral and written communication skills and interaction with a wide variety of stakeholders to identify needs and achieve results • Experience must include responsibilities and duties that required exceptional attention to detail, data quality, and accuracy of information • Experience must include responsibilities and duties that required high ethical standards • Experience in Indonesia is preferred • Fluency in English (speaking, reading and writing) is required.

DURATION AND PLACE OF PERFORMANCE

The Consultant will be expected to provide a minimum of six months service during the 12 months of the base year contract period and a substantial portion of the effort must be performed in Indonesia. The specific time periods will be agreed between LKPP and the Consultant. It is anticipated that a level of service equal to at least six months will be required during option periods one and two and will decrease for options years 3 and 4. The level of service will be subject to negotiation between the parties when the options are exercised.

SELECTION PROCESS

An Individual Consultant will be selected following the Individual Consultant Procedures as defined in the MCC Program Procurement Guidelines (available at the following Website:http://www.mcc.gov/pages/business/guidelines)

Individual Consultants’ CVs and related documents will be evaluated to determine if they meet the qualifications requirements stipulated in Section 7(above). The education, general qualifications, adequacy for the assignment and language requirements will be evaluated. A Consultant shall be rejected if they fail to achieve a minimum qualifying score of seventy-five (75) points on the technical evaluation.

After the Technical Evaluation, the Financial Proposal of the Consultant with the highest technical score will be opened and evaluated and may be invited to negotiate the contract. Should negotiations fail with the selected consultant, the Financial Proposal on the next highest ranked Consultant will be opened and the Consultant invited to negotiate the contract.

Final selection will be subject to verification of CV, interview, reference checks and price reasonableness of proposed fee. If verification is not satisfactory or the proposed fee is not reasonable, negotiations will be terminated.

MCA-Indonesia is not bound to accept any of the CVs or other documents submitted, and may cancel the selection process at any time without providing any justification to the Consultants.

How to apply:

MCA-Indonesia hereby invites interested Individual Consultants to submit their Curriculum Vitae and other documents identified below (Section 10), in addition to a financial proposal (with an all-inclusive daily fee rate) in separate sealed envelopes. Individual Consultants shall only disclose their all-inclusive daily fee rate in their financial proposal which shall be placed in a sealed envelope, separate from the documents requested below. Both envelopes shall be sealed and placed in another envelope. The financial proposal shall be marked: “Financial Proposal, Do Not Open until after the Technical Evaluation”.

Interested Individual Consultants shall also submit the following (in English only or translated to English): (i) Curriculum Vitae (“CV”), using the CV template provided by MCA-Indonesia, detailing the consultant’s professional qualifications, areas of expertise, and experience carrying out similar assignments;

(ii) Proof of all professional qualifications and work experience indicated in their CV. This shall include: copies of all the diplomas and certificates (if available); letters from the previous clients certifying their work experience, or copy of contracts or any other written document(s) that can prove, beyond any doubt, that the consultant has the work experience and qualifications indicated in his/her CV, using CV template provided at the address below in Section 13.

(iii) Professional references (at least three (3) referees) with contact details, including a valid email address.

Failure to submit the information requested in Section 10 (above) will render the application incomplete and may have a negative effect on the selection of the Consultant. CVs and all the supporting documents shall be in English.

SUBMISSION DATE AND TIME

Interested Consultants shall submit one (1) original and three (3) copies of their CVs (along with other documents mentioned in Section 10 (above) and a financial proposal to the address below on or before March 1, 2013, by 3:00pm, Jakarta local time. Envelopes should be clearly marked: “Senior Project Manager for Procurement Management Information System”. Applications received after this date and time shall not be considered. Electronic submissions shall not be accepted.

Interested Consultants should register their interest and request a copy of the Terms of Reference and the CV template at the address below.

To request clarification, the CV template, and for submission of CVs and financial proposals, please use the following address:

Address:
MCA-Indonesia Procurement Agent Alamat Kantor MCI Jalan Subang No. 10, Menteng Jakarta Pusat 10310 Indonesia

Email address: mcapaindo@cardnoem.com