Finance & Administration Assistant, Philippines

Background
The International Youth Foundation (IYF) invests in the extraordinary potential of young people. Founded in 1990, IYF builds and maintains a worldwide community of businesses, governments, and civil society organizations committed to empowering youth to be healthy, productive, and engaged citizens. IYF programs are catalysts for change that help young people obtain a quality education, gain employability skills, make healthy choices, and improve their communities. To learn more visit www.iyfnet.org.

With funding from the United States Agency for International Development (USAID), IYF will the YES! Mindanao program.  This is a five year program that will directly address the key constraints to peace and stability in conflict-affected areas as well as address alleviation for disaster-affected areas in Mindanao by strengthening the capacity of local government units, communities, and stakeholders to improve education service delivery; increase access for out-of-school youth to education through alternative learning systems; and increase out-of-school youth employability by providing relevant education and skills training. 

Position Summary
IYF seeks qualified candidates for the position of Finance & Administration Assistant in its Philippines international office.  The primary responsibility of this position will be finance, accounting and office administration support.  The Finance & Administration Assistant shall be responsible for providing assistance and support in the areas of finance and administration to the IYF Philippines office in Manila, and specifically to regional offices.  To be eligible for this position, applicants must have the legal authority to work and reside in the Philippines; position is a local hire position and Filipino nationals are encouraged to apply.  Hiring for this position will be contingent upon IYF securing funding from USAID for this activity.

Job Responsibilities
Accounting/Finance

• Provide assistance and support in the areas of finance and administration to the IYF Philippines offices including, but not limited to, the following tasks:
  • Conduct financial field visits to the regional offices in the local communities when necessary.
  • Support technical team in their financial tasks as needed, e.g. advances, expense reports, procurement, etc.
  • Maintain finance and administration files on regional offices including vendors, procurement, accounts payable, employee expense reports and advances, etc.
  • Assist with monitoring physical inventory checks during year-end closing and other needs.
• Assist with ensuring compliance with established policies and procedures. 
• Perform duties as assigned in the following areas:
  • Assist with maintain finance and accounting files and other documentation serving as evidence of transactions, specifically vendor and procurement files.
  • Assist with receiving bank account statements, specifically preparing bank reconciliations for review.
  • Assist with month-end closing and year-end duties such as reconciliations, VAT reimbursements, inventory lists, etc.
  • Assist with staff payroll, collection of timesheets and issuance of pay slips on a monthly basis, specifically with satellite office staff.
• Provide assistance to technical program team in coordinating purchasing and procurement activities in accordance with IYF policy, including contacting vendors, obtaining quotes and offers, preparing cost and quality analyses, and matching up invoices and receipt documentation for payment purposes.
• Responsible assigned accounts payable function and cash disbursements in accordance with financial policies and procedures.
• Process employee expense reimbursements.
• Prepare cash receipts (e.g. checks and cash) for bank deposit to local branch.
• Provide assistance to Finance & Administration Manager in budget preparation, cash flow forecasting and cash management, specifically for satellite offices. 

Office Operations/Administration

• Assist in all matters related to the operations and administration of the Philippines offices.
• Assist in managing the office space needs of regional offices.
• Assist Finance & Administration Manager in the coordination of information technology needs of offices and staff. 
• Maintains Philippines office files, specifically for regional offices.
• Other duties and tasks as assigned by the Finance & Administration Manger, providing assistance and support to other Philippines office staff members based in Manila and regional offices. 

Supervisor

Supervised by Finance and Administration Manager based in Manila, Philippines.

Qualifications

• Minimum of a bachelor’s degree in Accounting, plus 1-3 years of relevant work experience.
• Thorough knowledge of complete accounting cycle is required.
• Strong analytical ability; accuracy with numbers; and extreme attention to detail.
• Excellent computer skills using MS Office Suite and experience with computerized accounting systems required.  Knowledge of QuickBooks multi-currency accounting software (field based accounting) preferred.
• Excellent time management; ability to prioritize, multi-task and follow through.
• Knowledge of USAID compliance rules and regulations preferred. 
• Excellent oral and written English fluency required. 

Location
Manila, Philippines

To Apply
All applications must be submitted in English.  Please submit a completed Field Office Application for Employment, Cover Letter and CV via email to jobs@iyfnet.org with "F&A Assistant-Philippines" in the subject line.