Grants Manager, Philippines

Project Overview

The USAID/Philippines YES! Mindanao activity will directly address the key constraints to peace and stability in conflict-affected areas as well as address alleviation for disasteraffected areas in Mindanao by strengthening the capacity of local government units, communities, and stakeholders to improve education service delivery; increase access for out-of-school youth to education through alternative learning systems; and increase out-ofschool youth employability by providing relevant education and skills training.

Job Summary

The Grants Manager will oversee the successful financial, compliance and operational delivery of grants and program contracts. This will require equipping grantees with proper tools and grant management skills, where necessary, so that activities are delivered on time, and funds are managed appropriately, notifying the appropriate local and international based staff of any concerns/issues.  To be eligible for this position, applicants must have the legal authority to work and reside in the Philippines; position is a local hire position and Filipino nationals are encouraged to apply. Hiring for this position will be contingent upon IYF securing funding from USAID for this activity and USAID’s approval of the candidate for this position.

Job Responsibilities

• Review and negotiate grantee budgets.
• Work with the Baltimore Office Grants & Contracts Unit to conduct due diligence and risk assessments of potential grantees.
• Prior to finalizing a grant agreement, work with Baltimore Office based Operations staff to determine special conditions and reporting requirements; assist with finalizing the grant agreement as needed.
• Monitor grantees in their compliance with terms and conditions of their agreements and their expenditures against the agreement budget, including review of financial reports and expenditures and confirming disbursements.
• Make site visits to offer grantees technical assistance and training, conduct audits and to monitor adherence to special conditions stipulated in grant agreements.
• Ensure proper closeout of grant agreements, including the receipt of all required documentation and analysis and reconciliation of the grant’s ending financial position.
• Maintain and manage records of grant agreements including paper and electronic files, an inventory of all agreements, and a schedule of dates and deadlines relevant to those agreements.
• Assist in organizing and provide operational and financial orientation and training workshops to Filipino grantees, in close coordination with the Philippines and Baltimore Office based staff.
• Coordinate and monitor the financial management of grants through regular site visits, periodic reviews and tests of transactions, and analysis of financial and administrative reports.
• Oversee the preparation of other contracts related to technical training providers and other service providers.
• Develop and manage systems and tools for tracking leverage on a quarterly basis.
• Provide regular updates to Baltimore Office, the Country Director and Operations and Program team on grantee compliance, risks and challenges that may arise and offer solutions accordingly.

Supervisor

Supervised by Finance and Administration manager based in Manila, Philippines.

Qualifications

• A bachelor’s degree in Economics, Finance, Accounting, or a related field is required. An Advanced degree is preferred.
• At least 5 years of experience working in International Development with a proven track record of grants and contracts administration and management.
• Experience working with international donor programs and systems/regulations strongly preferred.
• Experience working in youth education, or workforce development programming and with building public private partnerships is a plus.
• Strong computer skills using MS Office Suite, particularly Word and Excel.
• Strong organizational skills in coordinating and supporting through a partnership based approach.
• Excellent time management, organizational, multi-tasking, project management and communication skills. Ability to identify and establish priorities and meet tight deadlines. Flexibility to work effectively in periods of high pressure is required.
• Strong interpersonal skills appropriate to operating in a multicultural, international environment.
• Outstanding budgeting and financial analysis skills. Attention to detail, reliability, thoroughness and accuracy with numbers.
• Solid planning skills and sound judgment dealing with implementation challenges and finding solutions.
• Experience working with local partner organizations in the Philippines.
• Strong written and verbal communications skills in English are required.
• Ability to travel up to 50% of time within the Philippines.

Location

Manila, Philippines

To Apply

All applications must be submitted in English. Please submit a completed Field Office Application for Employment, Cover Letter and CV via email to jobs@iyfnet.org with "Philippines- Grants Manager" in the subject line by February 15, 2013.