PARTNERSHIP COORDINATOR

Ref INT5286 Region Asia Location Hyderabad Sindh (Pakistan) Division International Department Position Type Fixed Term Job Family Programme Closing date for applications (UK Time) 24 March 2012

Job Profile Salary: PKR 1,268,193/- Gross Per Annum. Contract Type: Fixed Term (31 July, 2012). Additional Benifits: Medical Cover Life Insurance End of Contract (Gratuity) OXFAM PURPOSE: To work with others to find lasting solutions to poverty and suffering. JOB PURPOSE: The Partnership Coordinator would be assisting the Programme Manager Sindh in effective facilitation and coordination to create enabling environment for the partners inline with the partnership principles of complementary purpose and added value, mutual respect for values, beliefs, and contribution that each party brings, clarity about roles, responsibilities, and decision-making, transparency and accountability and commitment and flexibility. Oxfam GB works with others to take action to achieve common goals for overcoming poverty and injustice. Our aim is to achieve consistently good quality and honest relationships with all of our partners. This will be achieved through paying attention to ways of working, as well as maximising impact by delivery of good financial and programme management. Relations with our partners are based on mutual respect for the contribution that each party brings. And they are informed by - and managed to - the following set of clear principles which underpin our programme and partnership decisions in development, humanitarian, and campaigns work at every level of activity: This post holder will be responsible to lead : To assist the Programme Manager in dealing with partners on OGB ways of working and partnership management. Assist the PM in evaluating and apprising the partners. REPORTING LINES: Post holder reports to: Programme Manager Sindh Staff reporting to this post: None BUDGET RESPONSIBILITY: No Partnerships Management Approaches: Recognising that we have considerable donor funded contracts and programme taking us over the life of this new strategy, we will responsibly honour and exit from the existing partnerships, where necessary, and explore, space to build innovative new ways of working with current partners and initiate new, broad-based multi-stakeholder partnerships and relationships within the ongoing and all new programmes, e.g. with private sector, public institutions and civil society coalitions and alliances. This is in recognition that no single organisation can bring sustainable change at a scale where millions of poor and vulnerable women and men can benefit, and hence, the need for us to work in partnerships and alliances of cross-sectors alliances that pool resources and converge efforts to become effective in making a difference. New approaches to partnerships and relationships will require taking risks, developing/acquiring new sets of competencies, resources (i.e. time, tools, methodologies) and learning from experiences and knowledge from within and outside the organisation to understand better the dynamics and challenges of working with and through multi-stakeholders partnerships and alliances. A critical area will be learning from the experiences and knowledge of partners, by continuing the current practice of quarterly joint planning and review, which goes hand in hand with initiatives of strengthening the organisational capacity of partners, fostering linkages, exchange of best practices and challenges, and risk mitigation measures amongst the partners. Likewise, Oxfam country team's practice of meeting quarterly for joint reflections and planning will also continue. Efforts will focus on strengthening current practice of raising multi year large institutional funding for sustainability of longer-term programmes, partnerships and to ensure long-term impact. Time and resources for programme administration and compliance work will be more rationalized. Outsourcing shall be done carefully and after thorough analysis to get effective and value-added input. Dimensions Coordination and communication with the existing partners and extend it to new ones Work pattern is a mixture of reactive and project work Required to make sound judgements regularly within agreed processes using a good understanding of the team and the facilities and resources of the team Communication largely with internal staff, (including internationally) also with some external contacts / target audiences to support operational work Analysis and communication of the wider context Problem solving activities related to a defined area, such as a limited geographical area or limited programme sectional area Some negotiation and representation with local authorities Problems vary and include a combination of routine and some complex Critical analysis and internal and external communication to inform appropriate planning and other related decision-making Representation in coordination meetings, development and maintenance of external relationships with national and international institutions/stakeholders Provide feedback on proposals, LFAs and contributing to programme design Key Responsibilities To maintain the partnership database on regular basis. Supporting the programme associates in dealing with the partnerships especially contracting etc. Monitoring quality and performance of partnerships by conducting the field visits and having discussion within the team. Assist PM in providing support in addressing issues relating to partnerships to the team and partners. To assess capacity needs of the partners to promote better understanding of partnership agreements that OGB uses. To ensure that security guidelines are adopted by partners who will be working with other local partners. Support PM in conducting the meetings/workshops on partnerships and to take minutes of the meetings assigned by the Programme Manager To ensure incorporation of DRR, climate change, gender, good governance, security into Partnership Management System. Taking up additional responsibilities given by the line manager from time to time. Skills and Competence Masters degree in social sciences from an internally reputed and recognised university Minimum 2-3 years experience of dealing in partnerships Strong inter-personal skills, experience of working in team structure and ability to contribute in team building and achieving together common agreed goals Excellent strategic and operational level coordination, networking and representation skills In-depth understanding of the socio-economic, political, ecological conditions, market dynamics as well as policy frameworks of the country Excellent communication skills with fluency in written and verbal English Ability of multi-tasking, working under pressure, setting priorities and commitment to meet deadline through good time management Strong personal level commitment to principles of gender equality, diversity and social justice Proven knowledge of computerised systems; high degree of information technology skills (including word processing, spreadsheet, power point presentations) Good relationships and understanding of existing networks and alliances working on rural small holders issues in country and outside Experience in and the ability to develop capacity of people and institutions/organisations Potential and flexibility of attitude to learn and adapt Physical fitness for travel and a willingness for sustained field work

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