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Procurement Assistant ECHA - European Chemicals Agency

2:08:00 PM

Helsinki, Finland

Overview

It provides the Member States and the EU institutions with the best possible scientific and technical advice on issues relating to the chemicals under REACH Regulation. ECHA is responsible for managing, and in some cases carrying out, the technical, scientific and administrative aspects of REACH, and ensuring consistency at Community level in its application. You will find more information on ECHA and REACH on the ECHA website at: www.echa.europa.eu.

1. THE JOB

The Procurement Assistants will work in the Procurement team of the Finance Unit, on activities related to public procurement and related matters. These activities include:

  • Coordinating tendering and contracting procedures in the Agency, inter alia by helping defining terms of reference or by supporting the preparation of calls for tender, including evaluation methodology;
  • Supervising and managing selection and evaluation processes, ensuring their compliance with applicable regulations and rules;
  • Advising contract managers on the monitoring and assessment of contract performance (compliance with terms and conditions, deadlines, expenditure);
  • Ensuring appropriateness of contract expenditure control and advising responsible contract managers accordingly;
  • Assisting in the negotiation of contracts and the follow-up negotiation of retained proposals for concluding contracts;
  • Ensuring that rules and procedures in the Agency are in line with best practice in similar Agencies and the Commission;
  • Establishing and maintaining contact and close co-operation with the Finnish governmental procurement agency (Hansel).

2. QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIREMENTS

a) Successful completion of post-secondary level education attested by a diploma.
Or
b) Successful completion of secondary education giving access to post-secondary education and appropriate professional experience of at least three (3) years.

In addition, you must have a minimum of three (3) years’ professional experience attained after the fulfilment of the requirements in a) or b) above, related to the tasks described in the profiles 1-4 above.

Only qualifications issued by EU Member State authorities or EEA authorities and qualifications recognized as equivalent by the relevant EU or EEA Member State authorities will be accepted.

3. SELECTION

If you meet the formal requirements set out in section 2, you will be assessed on the basis of the following selection criteria. The candidates who are judged to be the most suitable on the basis of the selection criteria will be invited to an interview.

  • Your academic and professional qualifications and their relevance to the main areas of work listed in section 1;
  • Your professional experience: the range of fields covered; the type and level of work done and its relevance to the areas of work listed in section 1.

The following will be considered as assets:

  • Certificates in finance, accounting and procurement;
  • Professional experience gained in a European Institution/Agency or an International Organisation and/or abroad;
  • Professional user of Excel, accounting, finance software packages.

4. HOW TO APPLY

For more information (complete vacancy notice, application form and ECHA CV) and apply visit: http://echa.europa.eu/web/guest/about-us/jobs/open-positions.

Important: Failure to submit an ECHA CV will lead to exclusion from the procedure.

The deadline to fill in the application form and submit the ECHA CV is 26 March 2012 at noon 12:00, Helsinki time (11:00 a.m.CET).

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