Lead Administrator Australia

Reference Number QGC2241

Lead Administrator

Closing date for applications 20 December 2012 Country Australia City Surat Basin Function/Discipline Business Administration & Technical Supp Employment Category This is a contract role This role is offered on local conditions Working Hours Standard hours apply Full/Part-Time Full Time Number of Roles Available 1 Salary Competitive

The Organisation QGC is a leading Australian coal seam gas explorer and producer focused on supplying cleaner hydrocarbon energy to growing domestic and international markets. We are establishing Queensland Curtis LNG, a world-first project to turn reserves of natural coal seam gas in the Surat and Bowen basins in Queensland into liquefied natural gas (LNG) – a carbon efficient fuel. QGC, which is wholly owned by the British energy company BG Group, employs more than 4,300 staff and contractors.

Position Summary This incumbent will provide administration support to the site project team assisting with the overall administration of the QGC Project Upstream activities in the North.

Key Accountabilities Core Accountabilities Position Specific • Coordinate & Manage site office and receptionist daily works. Provide reception relief when required. • Monitor and evaluate site administrative practices, systems and procedures to identify best practice and develop and implement new administrative systems and processes for increased efficiency. • Manage the office by being the secondary contact for enquiries, screening telephone calls, providing appropriate responses to staff and external clients. • Assist with administration duties as directed by the Field Area Manager. • Provide assistance to the Superintendents, Supervisors and Inspectors as directed by the Field Area Manager. • Coordinate site IT issues as required. • Assist with the collation of daily and weekly reports • Draft correspondence as required and collect information and data to compile reports and papers. • Manage procurement of all office supplies of stationery, equipment and furniture purchase, storage and management of all stationary and resources essential for the operation of the Office. • Processing the data and store the information in hard and or soft copy format in accordance with the procedures. • Actioning internal and external requests for data and documentation. • Gathering data and information for daily reports and project schedules. • Certifying Contractor and Vendor invoices • Maintaining registers and files • Establish and maintain effective communications with, and provide assistance to, site superintendents’, project inspectors, consultants and contractors. • In addition to these duties, the Lead Administrator will be expected to perform such other duties as may from time to time be assigned by QGC. The Lead Administrator may be required to carry out such other instructions and directions as QGC may from time to time reasonably and lawfully give to you. People Management • The contractor must abide by company policy in relation to HR policies and procedures and meet deadlines within the appropriate timeframes Health Safety Security and Environment (HSSE) • Every individual has a duty to both themselves and those around them to ensure that safe practice is adhered to at all times. In addition to any specific accountabilities for HSSE, all Contractors are accountable for HSSE within their area of the Business and are responsible for ensuring that their team (if applicable) adopt exemplary HSSE behaviours • All QGC Contractors are expected to be aware of, and adhere to the Business Principles at all times under Conduct, Our People, Society and HSSE and to participate in relevant training

Unique Knowledge, Skills, Experience and Attribute Experience Required • Experience in a similar position • Office Supervisor / Management Experience • Administration experience • Experience in administration within a project environment.   Knowledge, Languages, Skills and Attributes • Understanding of accounts payable and other administrative processes within a large corporate environment • Advanced knowledge of Microsoft Suite (Word, Excel, PowerPoint and Outlook) • Ability to work alone and unsupervised on occasions; • Ability to deal with stakeholders at all levels and capacity to deal with the occasional difficult or hostile customer • Maintain confidentiality • Flexibility to undertake new tasks and take on new responsibilities as the project enters the construction phase • Self starter • Effective communicator • Team player • Ability to deliver a safe and committed team culture and meet project targets and priorities   Special Features • Occasional travel to Project sites for meetings

Additional Information for External Candidates BG Group values diversity and is committed to equal opportunities; applications are welcome from all suitably qualified candidates.   Please note that after the closing date you will no longer be able to apply for the vacancy. The specific time of closing is midnight UK time on the date displayed. BG Group also reserves the right to close vacancies before the advertised closing date without prior notice.

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