Program Assistant IFC - International Finance Corporation - Hongkong
The East Asia region (EAP) is seeking an HR Program Assistant (HRPA) to provide high quality client service and administrative support. The HRPA will act as a contact point for the team and handle queries or requests, researching solutions and independently sharing the relevant information with parties concerned while working closely with HRAMs. S/he will also provide assistance to carry out the Region’s program objectives.
Client Interface:
- stays abreast of HR rules, policies and procedures in order to provide administrative support to clients across the region;
- handles HR inquiries ranging from basic to more complex issues; channels them to appropriate resources if necessary; follows up as necessary, plays substantive role in finding information and providing assistance to clients.
- stays abreast of HR rules, policies and procedures in order to provide administrative support to clients across the region;
- handles HR inquiries ranging from basic to more complex issues; channels them to appropriate resources if necessary; follows up as necessary, plays substantive role in finding information and providing assistance to clients.
PeopleSoft: HR Process Management
- Assists HR Account Managers in the region with PeopleSoft processes related to HR actions;
- Assists HR Account Managers in the region with PeopleSoft processes related to HR actions;
HR Process Management
- Assists HRAMs with processes related to implementation of key HR programs such as performance evaluation review (PEP) and salary review (SRI), Awards and Talent Management;
- Issues letters and memos for staff as required;
- Retrieves standard reports from HR Query; HR Dashboard; SBD; PEP systems, customizing and analyzing as needed to meet team and client needs under the supervision of the HRAMs;
- Manages electronic filing of key records, information and documentation;
- Assists HRAMs with processes related to implementation of key HR programs such as performance evaluation review (PEP) and salary review (SRI), Awards and Talent Management;
- Issues letters and memos for staff as required;
- Retrieves standard reports from HR Query; HR Dashboard; SBD; PEP systems, customizing and analyzing as needed to meet team and client needs under the supervision of the HRAMs;
- Manages electronic filing of key records, information and documentation;
Vacancy Management.
Assists the HR Account Managers with recruitment process including:
- posting of vacancies in Job World and IFC external recruitment website;
- interviewing, gathering of interview reports, job descriptions, medical and security clearances, reference checks;
- preparation of appointment packages, onboarding packages, offer letters, etc;
Assists the HR Account Managers with recruitment process including:
- posting of vacancies in Job World and IFC external recruitment website;
- interviewing, gathering of interview reports, job descriptions, medical and security clearances, reference checks;
- preparation of appointment packages, onboarding packages, offer letters, etc;
Unit Administration:
- ordering supplies and making travel arrangements;
- provides back-up support to other ACS staff during absences or peak periods;
- ordering supplies and making travel arrangements;
- provides back-up support to other ACS staff during absences or peak periods;
Undertakes any other tasks assigned by the Head of HR to serve HR / business needs in the Asia Pacific Region and across IFC.
Last date for applications is 02 January 2013
Desired Skills & Experience
- Familiarity with World Bank procedures and processes and a willingness to learn more and keep abreast of new administrative initiatives;
- Excellent interpersonal skills and high level of discretion in dealing with confidential information;
- Effective time management and organizational skills;
- High level of proficiency in office technology including Word, Excel, Powerpoint and Lotus Notes, familiarity with Peoplesoft.
- Ability to draft routine correspondence and edit materials;
- Proficient in both written and oral English language skills;
- High degree of initiative, reliability and resourcefulness;
- Handles highly sensitive information in absolutely confidential manner.
- Ability to handle and adjust to a variety of concurrent activities, judge priorities and organize work effectively under minimum supervision.
- Effective time management and organizational skills;
- High level of proficiency in office technology including Word, Excel, Powerpoint and Lotus Notes, familiarity with Peoplesoft.
- Ability to draft routine correspondence and edit materials;
- Proficient in both written and oral English language skills;
- High degree of initiative, reliability and resourcefulness;
- Handles highly sensitive information in absolutely confidential manner.
- Ability to handle and adjust to a variety of concurrent activities, judge priorities and organize work effectively under minimum supervision.
Company Description
IFC, a member of the World Bank Group, is the largest global development institution focused exclusively on the private sector. We help developing countries achieve sustainable growth by financing investment, mobilizing capital in international financial markets, and providing advisory services to businesses and governments. In FY12, our investments reached an all-time high of more than $20 billion, leveraging the power of the private sector to create jobs, spark innovation, and tackle the world's most pressing development challenges.
Additional Information
- Posted:
- December 19, 2012
- Type:
- Full-time
- Experience:
- Mid-Senior level
- Functions:
- Human Resources
- Industries:
- Financial Services
- Job ID:
- 4425267
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