Project Officer - TEN-T EA | Belgium
VACANCY NOTICE
PROJECT OFFICER
Contract Agent
(Ref. TEN-T/2013/CA/FGIII/03)
The TEN-T Executive Agency (TEN-T)
PROJECT OFFICER
Contract Agent
(Ref. TEN-T/2013/CA/FGIII/03)
The TEN-T Executive Agency (TEN-T)
The TEN-T Executive Agency was created by the Commission’s Decision 2007/60/EC of 26 October 2006, in accordance with Council Regulation (EC) No. 58/2003 laying down the statute for executive agencies to be entrusted with certain tasks in the management of European Union (hereinafter "Union") programmes.
In close collaboration with the Commission's Directorate General for Energy and Transport, the Agency manages the Union funds available for the promotion of Trans-European Transport Networks under Decision 1692/96/EC of the European Parliament and of the Council of 23 July 1996 establishing Union guidelines for the development of the TEN-T.
In close collaboration with the Commission's Directorate General for Energy and Transport, the Agency manages the Union funds available for the promotion of Trans-European Transport Networks under Decision 1692/96/EC of the European Parliament and of the Council of 23 July 1996 establishing Union guidelines for the development of the TEN-T.
On the basis of its mandate, the Agency is responsible for the technical and financial implementation of TEN-T projects from both the 2000-2006 and 2007-2013 Financial Perspectives. It is set to carry out its duties until 2015. Its staff are specialists in project management, transport engineering, finance and legal affairs etc. The Agency is based in Brussels and employs 100 agents. The purpose of this publication is to set up a reserve list which will be used to cover the future potential needs of the Agency.
The TEN-T Executive Agency (TEN-T) - Tasks
The Agency is responsible, in the framework of Union action in the field of the trans-European transport network, for the implementation of tasks concerning the granting of Union financial aid pursuant to the Council Regulation (EC) No 2236/95 and the Regulation (EC) No 680/2007, with the exception of tasks requiring discretionary powers in translating political choices into action, such as programming, the establishment of priorities, the selection of projects according to Article 5 of the Regulation (EC) No 680/2007, programme evaluation and legislative monitoring. The Agency is responsible in particular for the following tasks:
a) assistance to the Commission during the programming and selection phases, as well as management of the monitoring phase of the financial aid granted to projects of common interest under the budget for the trans-European transport network, as well as carrying out the necessary checks to that end, by adopting the relevant decisions using the powers delegated to the Agency by the Commission;
b) coordination with other Union financial instruments, in particular by ensuring the coordination of the granting of financial aid, over the entire route, for all projects of common interest which also receive funding under the Structural Funds, the Cohesion Fund and from the European Investment Bank;
c) technical assistance to project promoters regarding the financial engineering for projects and the development of common evaluation methods;
d) adoption of the budget implementation instruments for revenue and expenditure and implementation, where the Commission has delegated responsibility to the Agency, of all operations required for the management of Union actions in the field of the trans-European transport network, as provided for in the Council Regulation (EC) No 2236/95 and the Regulation (EC) No 680/2007;
e) collection, analysis and transmission to the Commission of all information required by the Commission for the implementation of the trans-European transport network;
f) accompanying measures to contribute to the efficiency and effectiveness of the TEN-T programme in order to maximise its European added value, including promotion of the TEN-T programme to all parties concerned and the improvement of its visibility to the general public, in the Member States and bordering third countries;
g) any technical and administrative support requested by the Commission.
For further information please go to the following website: http://tentea.ec.europa.eu/en/home.htm
The Agency is responsible, in the framework of Union action in the field of the trans-European transport network, for the implementation of tasks concerning the granting of Union financial aid pursuant to the Council Regulation (EC) No 2236/95 and the Regulation (EC) No 680/2007, with the exception of tasks requiring discretionary powers in translating political choices into action, such as programming, the establishment of priorities, the selection of projects according to Article 5 of the Regulation (EC) No 680/2007, programme evaluation and legislative monitoring. The Agency is responsible in particular for the following tasks:
a) assistance to the Commission during the programming and selection phases, as well as management of the monitoring phase of the financial aid granted to projects of common interest under the budget for the trans-European transport network, as well as carrying out the necessary checks to that end, by adopting the relevant decisions using the powers delegated to the Agency by the Commission;
b) coordination with other Union financial instruments, in particular by ensuring the coordination of the granting of financial aid, over the entire route, for all projects of common interest which also receive funding under the Structural Funds, the Cohesion Fund and from the European Investment Bank;
c) technical assistance to project promoters regarding the financial engineering for projects and the development of common evaluation methods;
d) adoption of the budget implementation instruments for revenue and expenditure and implementation, where the Commission has delegated responsibility to the Agency, of all operations required for the management of Union actions in the field of the trans-European transport network, as provided for in the Council Regulation (EC) No 2236/95 and the Regulation (EC) No 680/2007;
e) collection, analysis and transmission to the Commission of all information required by the Commission for the implementation of the trans-European transport network;
f) accompanying measures to contribute to the efficiency and effectiveness of the TEN-T programme in order to maximise its European added value, including promotion of the TEN-T programme to all parties concerned and the improvement of its visibility to the general public, in the Member States and bordering third countries;
g) any technical and administrative support requested by the Commission.
For further information please go to the following website: http://tentea.ec.europa.eu/en/home.htm
Description of the job
To assist in the management, monitoring and evaluation of all aspects of the entire cycle of transport projects in his/her portfolio, such as road, rail, air and waterborne transport, transport logistics, innovation and co-modality, from the objectives definition and identification to the efficient accomplishment of the work-plan and the evaluation of the results. The project officer shall work under the direct authority and guidance of a team leader. S/he shall also work closely and collaborate fully with a wider team of colleagues of the Agency and the European Commission.
Administrative and technical management, monitoring and coordination of programmes and projects (core task)
To assist in the management, monitoring and evaluation of all aspects of the entire cycle of transport projects in his/her portfolio, such as road, rail, air and waterborne transport, transport logistics, innovation and co-modality, from the objectives definition and identification to the efficient accomplishment of the work-plan and the evaluation of the results. The project officer shall work under the direct authority and guidance of a team leader. S/he shall also work closely and collaborate fully with a wider team of colleagues of the Agency and the European Commission.
Administrative and technical management, monitoring and coordination of programmes and projects (core task)
- Under the guidance of the team leader, follow-up the implementation of the projects under his/her responsibility.
- Assist in evaluating proposals submitted to calls for proposals organised by the Agency.
- Participate in the analysis and drafting the technical and financial aspects of Commission decisions awarding EU financial support to projects.
- Under the guidance of the team leader, maintain an overview of progress and financial expenditures of projects under his/her responsibility, and provide the necessary assurance on the legality and regularity of all transactions.
- Support the assessment of the relevance, effectiveness and efficiency of the approved programmes and projects in relation to the Commission strategy.
- Contribute to the definition of programme and project strategies, objectives, and organisation, planning of schedules, tasks, deliverables and priorities.
- Participate, as required, in ex-ante/ex-post desk-top and on-site verifications.
- Contribute to the co-ordination of the programme or project programmes and projects led by national authorities and/or external organisations.
- Effective participation and contribution to team work (core task)
- Under the leadership of the team leader, carry out his/her tasks in a timely and effective manner and work together with other team members, to support the mission and priorities of the Unit and the Agency.
- Assist in the definition of the Unit’s overall strategic objectives, work program and specific objectives in the Section areas.
- Ensure effective communication and information sharing so that all team members are aware and regularly informed on all developments related to their work.
Qualifications and experience required
A. Eligibility criteria
A. Eligibility criteria
- A post-secondary education attested by a diploma.
- Or a secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience of three years.
- Thorough knowledge of one of the languages of the European Union and a satisfactory knowledge of another EU language to the extent necessary to perform his/her duties.
In addition, in order to be eligible a candidate must:
- be a national of one of the Member States of the European Union;
- be entitled to his or her full rights as citizen;
- meet the appropriate character reference as to his/her suitability for the performance of his/her duties;
- have fulfilled any obligations imposed by the applicable laws concerning military service, and;
- be physically fit to perform the duties linked to the post.
Candidates must be included in the European Personnel Selection Office (EPSO) data base for contract agents in function group III in a field appropriate to the profile of the post and have successfully passed the EPSO selection tests for that function group.
Please note that candidates who are on a valid EPSO list published in 2010 (CAST2010) are eligible on the condition they have successfully passed the complementary tests (DB3), as an Annex to the selection procedure CAST2010. The candidates concerned are invited to consult the letter they received from EPSO for further information.
Please note that candidates who are on a valid EPSO list published in 2010 (CAST2010) are eligible on the condition they have successfully passed the complementary tests (DB3), as an Annex to the selection procedure CAST2010. The candidates concerned are invited to consult the letter they received from EPSO for further information.
B. Selection criteria
Essential:
Essential:
- Professional experience acquired in positions related to the profile of the post, in particular project management, ideally in public works, and/or in the private sector.
- Very good knowledge of English (written and spoken).
- Good interpersonal and communication skills.
- High degree of organisational skills and ability to work under pressure.
- Proven ability to work as a team member.
- Ability to appreciate and follow priorities.
Advantageous:
- Very good command of other European Union languages, in particular German and/or French.
- Professional experience in the areas of transport (such as rail, road, air or waterborne transport, transport logistics, innovation or co-modality).
- Very good drafting, co-ordination and problem-solving skills.
- Familiarity with Member States' transport infrastructure planning and investment policy as well as the Commission's transport policy.
The Agency will invite to the interview and test phase the best candidates, with a maximum of 25 candidates invited.
Appointment and conditions of employment
Appointment and conditions of employment
- The jobholder will be appointed on the basis of a shortlist proposed by the selection committee.
- The recruitment is conditional upon the expansion of the mandate and lifespan of the Agency. The jobholder will be recruited as contract staff, in function group III, pursuant to Article 3a of the new Conditions of Employment of Other Servants of the European Communities (CEOS).
- The basic monthly salary within this function group will depend on the number of years of relevant professional experience at appropriate level (in function group III, either grade 8, grade 9 or grade 10).
- The jobholder will serve a probation period of nine months.
- The initial contract will be for a duration of 2 years and may be renewed.
- The place of employment will be Brussels where the Agency has its activities.
- For reasons related to the Agency’s operational requirements, the candidate will be required to be available at short notice.
For further information on the legal framework of contract agents, see the web site of the Directorate-General for Human Resources and Security (DG HR) on the internet at
http://ec.europa.eu/civil_service/docs/toc100_en.pdf
http://ec.europa.eu/civil_service/docs/toc100_en.pdf
Equal opportunities
The European Union takes great care to avoid any form of discrimination in its recruitment procedures and actively encourages applications from women.
Application procedure
For applications to be valid, candidates must submit:
The European Union takes great care to avoid any form of discrimination in its recruitment procedures and actively encourages applications from women.
Application procedure
For applications to be valid, candidates must submit:
- a detailed curriculum vitae, in EU CV format ;
- a letter of motivation, including his/her views on the mission of the proposed position (2 pages maximum);
- The EPSO letter informing the candidate of having successfully passed the competition is requested.
Your EPSO candidate ID number must be mentioned in your CV and motivation letter.
Please note that the motivation letter forms an essential basis for the pre-selection decision.
Applications must only be sent to the following mailbox: TENTEA-recruitment@ec.europa.eu, indicating the above-mentioned reference number TEN-T/2013/CA/FGIII/03 as subject.
Please note that the motivation letter forms an essential basis for the pre-selection decision.
Applications must only be sent to the following mailbox: TENTEA-recruitment@ec.europa.eu, indicating the above-mentioned reference number TEN-T/2013/CA/FGIII/03 as subject.
Closing date:
Applications must be sent no later than 3rd May 2013 12:00 (noon).
Supporting documents showing evidence of the provided information may be requested at a later stage. No document will be sent back to candidates.
Candidates are invited to apply in English, to facilitate the selection process.
In no circumstances should candidates approach the selection committee themselves, either directly or indirectly concerning this recruitment. The authority authorised to conclude contracts reserves itself the right to disqualify any candidate who disregards these instructions.
Selection procedure
A - Written tests (45 min)
a) test in English comprising a series of multiple-choice questions to assess:
your general knowledge about the TEN-T EA and related policies.
your specific knowledge in the field of the post
This test will be marked out of 10 (pass mark: 5)
Wrong answers in these tests will not be penalised.
b) A case study in English designed to test:
your knowledge in the field of the profile,
your ability to understand, analyse and summarise,
your drafting ability.
This test will be marked out of 30 (pass mark: 15).
Total time allowed for both tests: 45 minutes.
Applications must be sent no later than 3rd May 2013 12:00 (noon).
Supporting documents showing evidence of the provided information may be requested at a later stage. No document will be sent back to candidates.
Candidates are invited to apply in English, to facilitate the selection process.
In no circumstances should candidates approach the selection committee themselves, either directly or indirectly concerning this recruitment. The authority authorised to conclude contracts reserves itself the right to disqualify any candidate who disregards these instructions.
Selection procedure
A - Written tests (45 min)
a) test in English comprising a series of multiple-choice questions to assess:
your general knowledge about the TEN-T EA and related policies.
your specific knowledge in the field of the post
This test will be marked out of 10 (pass mark: 5)
Wrong answers in these tests will not be penalised.
b) A case study in English designed to test:
your knowledge in the field of the profile,
your ability to understand, analyse and summarise,
your drafting ability.
This test will be marked out of 30 (pass mark: 15).
Total time allowed for both tests: 45 minutes.
B – Oral test (30 min)
Interview with a selection board in English to assess:
your suitability to carry out the duties of a Project Officer,
your knowledge and experience in the field of Project management,
your communication, inter-personal and problem-solving skills
your general knowledge about the TEN-T EA and related policies,
your motivation and your ability to adjust to working as a Contractual Agent in a multicultural environment.
Interview with a selection board in English to assess:
your suitability to carry out the duties of a Project Officer,
your knowledge and experience in the field of Project management,
your communication, inter-personal and problem-solving skills
your general knowledge about the TEN-T EA and related policies,
your motivation and your ability to adjust to working as a Contractual Agent in a multicultural environment.
This test will be marked out of 100 (pass mark: 50).
Both the oral and written tests will be combined on a total of 140. Pass mark: 84 out of 140.
Both the oral and written tests will be combined on a total of 140. Pass mark: 84 out of 140.
Candidates receiving at least the pass mark (84 out 140), all tests combined, will be included in the reserve list of suitable candidates. Please note that inclusion in the reserve list does not guarantee recruitment.
Appeal procedure
A candidate who feels that a mistake was made in the assessment of his/her profile may ask to have it re-assessed by sending, within 15 calendar days of the date on the email notifying the rejection of his/her application, a request for review, quoting the number of the selection procedure concerned to the Chairman of the Selection Committee at the following address: TENEA-HR-INFO@ec.europa.eu.
The selection board will reconsider the application and notify the candidate of its decision within 15 calendar days of receipt of the letter.
Data protection
The purpose of processing of the data submitted by candidates is to manage the applications in view of a possible pre-selection and recruitment at the TEN-T EA. The personal information requested from candidates will be processed in line with Regulation (EC) N°45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the European Union institutions and bodies and on the free movement of such data.
Appeal procedure
A candidate who feels that a mistake was made in the assessment of his/her profile may ask to have it re-assessed by sending, within 15 calendar days of the date on the email notifying the rejection of his/her application, a request for review, quoting the number of the selection procedure concerned to the Chairman of the Selection Committee at the following address: TENEA-HR-INFO@ec.europa.eu.
The selection board will reconsider the application and notify the candidate of its decision within 15 calendar days of receipt of the letter.
Data protection
The purpose of processing of the data submitted by candidates is to manage the applications in view of a possible pre-selection and recruitment at the TEN-T EA. The personal information requested from candidates will be processed in line with Regulation (EC) N°45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the European Union institutions and bodies and on the free movement of such data.
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