Learning and Development Coordinator, Budapest, Hungary

Based in Budapest, AdminGroup provides financial and human resource management services to some of the world's largest non-governmental organizations. We are currently seeking candidates for the Talent Management and Organizational Effectiveness team in our Human Resources department.

The Talent Management and Organizational Effectiveness team, residing inside the broader function of Human Resources, is responsible for bringing a performance management as well as a learning and development function. The team's mission is to create a culture of learning, where we cherish both successes as well as mistakes, and employees are empowered to fulfill their potential to make the field a better place. The team aims to do this by providing a performance management system that will allow the team to define what good looks like for the entire organization across every level of tenure, as well as, by providing a learning and development offering that will encompass: training, peer-to-peer learning, coaching, mentoring, experiential learning, and e-learning opportunities. The team implements talent management strategies and drives effectiveness throughout the organization. Strategies include: professional development initiatives, trainings on management, leadership and team development, change management, financial literacy, and succession planning.

Purpose of Position

The learning and development coordinator will report to the manager of Talent Management and Organizational Effectiveness, a small, tightly-knit, collaborative and fast-paced team based in New York, London, and Budapest. The learning and development coordinator is responsible for ensuring that the Talent Management and Organizational Effectiveness team has the programmatic and administrative support and information it needs to efficiently deliver services and resources to staff of the Open Society Foundations. Work is carried out independently/under general supervision.

Essential Duties & Responsibilities

Responsibilities include the following:

• Support the organization of training and learning activities, including arranging logistics such as space, invites, agenda distribution, collection and sharing of materials and other resources, and evaluation of activities;
• Provide support to the manager of Talent Management and Organizational Effectiveness on logistics related to internal learning initiatives in Budapest and around the globe;
• Research vendors, shortlist, help select, assist in implementation, and possibly administer the Learning Management System;
• Support and develop change initiatives related to rollout of new learning and development activities;
• Negotiate and prepare terms of consulting arrangements, process agreements into internal database system, and coordinate scheduling of team and trainees;
• Conduct research on issues, organizations, and other matters relevant to the work of the Talent Management and Organizational Effectiveness team, and compile that research into concise, relevant material;
• Assist and contribute to the preparation of educational and training materials and other publications;
• Coordinate logistics for internal meetings, including scheduling, booking rooms, preparing materials, and setting up conference calls;
• Draft internal correspondence, meeting agendas, and other materials;
• Contribute to the design of agendas and materials for training and learning activities;
• Contribute to the Talent Management and Organizational Effectiveness communications efforts, through the drafting of articles or other documents on Human Resources–related subject matters as requested;
• Provide presentations on the work of the Talent Management and Organizational Effectiveness team and related subjects as requested;
• Assist with onboarding new employees; coordinate with hiring managers and staff members to ensure successful onboarding experience;
• Process invoice payments through internal finance system;
• Providing general administrative support to the team;
• Preform other duties as assigned;
• Travel may be required.

Education / Experience

Bachelor's degree from a four-year college or university and three to five years of relevant experience and/or training, or equivalent combination of education and experience.

Experience implementing Learning Management System is preferred.

Skills Required

• Fluent written and oral English required;
• Proven ability to work efficiently in a fast-paced environment; to troubleshoot and follow projects through to completion, consistently on schedule, without loss of attention to detail and budget;
• Ability to take initiative when appropriate as well as work well in a team;
• Comfort with public speaking;
• Excellent written, verbal, organizational, analytical, and interpersonal skills;
• Excellent listening and communication skills with sensitivity to cultural communication differences;
• Discretion and ability to handle confidential issues;
• High level of self-motivation and at ease working independently when necessary;
• Poise, ability to work well under pressure while attentive to detail;
• Flexibility and willingness to work simultaneously on a wide range of tasks and projects and ability to prioritize tasks;
• Pleasant, diplomatic manner and disposition in interacting with senior management, co-workers, and the general public;
• Excellent computer skills, proficient in Microsoft Office, and experience with internet research.

Compensation

Commensurate with experience. Excellent benefits package.

Application Instructions

Please send resume and cover letter with salary requirements by February 14, 2014, to: applications_bp@admingroup.hu. Include job code in the subject line: LD Coordinator.