Finance Manager in Washington, DC
More information about this job:
Overview:
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology– creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories. FHI 360 is currently seeking qualified candidates for the position of Finance Manager in Washington, DC.
Responsibilities:
The Afghanistan University Support and Workforce Development Program (USWDP) is a 92-million, 5-year award designed to help Afghanistan’s higher education professionals effectively manage the growth of tertiary education while improving academic quality. Building on the successes of the Afghanistan Higher Education Project and other initiatives, the USWDP project will improve the management capacity of the Ministry of Higher Education (MoHE) and up to 10 public universities to ensure quality education and employment for a larger number of Afghan men and women. It will also assist in developing learning environments that foster well-qualified and professional faculty members, highly capable and motivated students, diverse and market-oriented academic programs, sustainable public-private collaboration, international university partnerships, and other innovations that move Afghanistan toward the higher education system it deserves.
GLG is seeking a Finance Manager to provide day-to-day financial management of a 92-million, 5-year award in Afghanistan. FHI 360 is the prime implementer of this project, joined by a team of four major partners – University of Massachusetts, Purdue University, Altai Consulting and AHG. We are seeking an experienced professional with broad conceptual judgment, initiative and ability to deal with a wide range of finance issues.
Major Duties/Responsibilities:
Financial Management:
• Process and reconcile incurred expenses, including detailed review of submitted Imprest to ensure accuracy, allowability, compliance, and the inclusion of appropriate backup documentation;
• Review of bank statements, bank reconciliations, expense reports, advance reports, petty cash reports, and Imprest summaries to ensure compliance with internal policies, accounting principles, as well as client rules and regulations;
• Monitor costs against budget and obligated funds and bring any issues to management;
• Identify financial management issues affecting project activities; resolve these issues when appropriate and/or propose options for resolution;
• Assist with development and management of internal financial audits and other project financial reviews;
• Develop and oversee maintenance of project financial planning and tracking systems, and ensure that HO and field office staff members understand standard policies and operating procedures;
• Oversee project start-up and close-out financial activities;
• Provide ongoing training to field office financial staff;
• Track and ensure that project meets all cost share requirements.
Project Budget Preparation and Tracking:
• Prepare, manage, monitor and maintain overall and annual project budgets;
• Prepare and review monthly project pipeline budgets;
• Work with field staff to develop and revise program budgets;
• Develop and review contract budgets and prepare budget and financial support documentation, including budget notes, for contract modifications as necessary.
Cost Allocation and Administration:
• Oversee the proper allocation of invoices according to funding source and expense categories;
• Research and reallocate charges on cost sheets as necessary;
• Review cost sheets for determination of allowability of costs.
Contract Administration:
• Advise staff concerning preparation of consultant contracts and process consultant payment requests;
• Monitor all subawards, subcontracts, and grants by reviewing vendor budgets and financial reports;
• Ensure timely payment of subcontractors and vendors;
• Ensure the accuracy of project numbers, EOC coding, vendor invoices and expense reports prepared by administrative staff before submission to Accounting.
Financial Reporting and Cash Flow Analysis:
• Oversee timely submission of all field office imprest account reports and ensure timely bank account replenishments; Work proactively with field staff to anticipate upcoming funding needs;
• Prepare financial documentation for projections/pipelines, subcontracts and contract modifications;
• Review monthly project expenditures against projections and report findings to Business Manager through monthly and quarterly financial reports and review meetings;
• Perform analysis and conduct research to provide information to Business Manager as needed.
GLG is seeking a Finance Manager to provide day-to-day financial management of a 92-million, 5-year award in Afghanistan. FHI 360 is the prime implementer of this project, joined by a team of four major partners – University of Massachusetts, Purdue University, Altai Consulting and AHG. We are seeking an experienced professional with broad conceptual judgment, initiative and ability to deal with a wide range of finance issues.
Major Duties/Responsibilities:
Financial Management:
• Process and reconcile incurred expenses, including detailed review of submitted Imprest to ensure accuracy, allowability, compliance, and the inclusion of appropriate backup documentation;
• Review of bank statements, bank reconciliations, expense reports, advance reports, petty cash reports, and Imprest summaries to ensure compliance with internal policies, accounting principles, as well as client rules and regulations;
• Monitor costs against budget and obligated funds and bring any issues to management;
• Identify financial management issues affecting project activities; resolve these issues when appropriate and/or propose options for resolution;
• Assist with development and management of internal financial audits and other project financial reviews;
• Develop and oversee maintenance of project financial planning and tracking systems, and ensure that HO and field office staff members understand standard policies and operating procedures;
• Oversee project start-up and close-out financial activities;
• Provide ongoing training to field office financial staff;
• Track and ensure that project meets all cost share requirements.
Project Budget Preparation and Tracking:
• Prepare, manage, monitor and maintain overall and annual project budgets;
• Prepare and review monthly project pipeline budgets;
• Work with field staff to develop and revise program budgets;
• Develop and review contract budgets and prepare budget and financial support documentation, including budget notes, for contract modifications as necessary.
Cost Allocation and Administration:
• Oversee the proper allocation of invoices according to funding source and expense categories;
• Research and reallocate charges on cost sheets as necessary;
• Review cost sheets for determination of allowability of costs.
Contract Administration:
• Advise staff concerning preparation of consultant contracts and process consultant payment requests;
• Monitor all subawards, subcontracts, and grants by reviewing vendor budgets and financial reports;
• Ensure timely payment of subcontractors and vendors;
• Ensure the accuracy of project numbers, EOC coding, vendor invoices and expense reports prepared by administrative staff before submission to Accounting.
Financial Reporting and Cash Flow Analysis:
• Oversee timely submission of all field office imprest account reports and ensure timely bank account replenishments; Work proactively with field staff to anticipate upcoming funding needs;
• Prepare financial documentation for projections/pipelines, subcontracts and contract modifications;
• Review monthly project expenditures against projections and report findings to Business Manager through monthly and quarterly financial reports and review meetings;
• Perform analysis and conduct research to provide information to Business Manager as needed.
Qualifications:
- Masters or minimum of 8 years relevant work experience required, including 3 years in management;
- Degree fields: Accounting / Finance / Business Administration / International Business;
- Experience managing complex, multi-year, multi-million dollar USAID-funded projects without other financial assistance is required;
- Prior work in an international non-governmental organization preferred;
- Thorough knowledge of USAID regulations and procedures;
- Advanced Excel and QuickBooks skills required; JAMIS and ePortfolio experience desired;
- Excellent problem-solving skills; ability to analyze data; conceptualize, perform, and apply mathematics skills; and develop financial systems;
- Ability to work independently and efficiently; to establish priorities and to set and meet deadlines with changing assignments and priorities;
- Excellent organizational skills and attention to detail; ability to develop and work with various types of tools designed to increase efficiency;
- Excellent written and verbal communications skills;
- Some knowledge of Dari or Pashto desired;
- Ability and willingness to travel to Afghanistan;
- Ability to develop and maintain strong working relationships in a fast-paced environment.
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