Logistics Coordinator

Location:Islamabad, Pakistan

General objective:

The Logistics Coordinator is responsible for all logistics (technical, procurement, supply, storage and managerial) aspects of the mission, including the support of current programming in Sindh and KPK provinces, the proper and speedy opening/closing of ACF bases/sub-bases in support of activities in Pakistan, and logistics assessments nationally.

The Logistics Coordinator is an integral and organic member of the national Incident Management Team (IMT) and implements security procedures as they are set by the Country Director and HQ.

Objective 1: National Management of Logistics

• Working closely with the mission coordination team and HQ Logistics Advisor.
• Organization and supervision of supply chain, ensuring programs and support departments nationally are supplied on time.
• Organization, implementation, and monitoring the transition of the mission logistics procedures from Kit Log V3.2 to Kit Log V3.3 and development of additional procedures if required; ensuring adherence to applicable donor procedures.
• Oversight of proper stock management in Pakistan according to the Kit Log 3.2 procedures.
• Management of all mission equipment including planning/budgeting, procurement, allocation, tracking, and reporting. Organization and supervision of the fleet and its management (rental contracts, movements follow up, reporting, log book maintenance, fuel issues) in accordance with Kit Log 3.2 and security and legal regulations.
• Organization and subsequent supervision of information management and means of communication ensuring adherence to security procedures and the Kit Log.
• Timely and responsive identification, rent, and necessary rehabilitation of ACF premises/facilities as well as their closure depending on program needs.
• Organization and support to logistics assessments nationally as these are requested by the mission management.
• Elaboration of the logistics aspects in the proposals (assessment of logistic needs, evaluation of the costs and feasibility for the supplies, draft of the procurement planning & logistic budget).
• Development of mission logistics strategy.
• Performance of logistics audits and subsequent reporting.
• Monitoring of logistics activities /workload and adjust structure accordingly.

Objective 2: Logistic related to National Safety and Security

• Application of security guidelines nationally within logistics as per rules and procedures set up and validated at mission level by CD and HQ.
• Provides logistics input during revision of national and local security plans and associated documentation (SOPs, MOSS, evacuation plans, constant companion, contact list) every three months with the support of the Head of Bases (HoBs)/Field Cos, CD and (if available).
• Support Security Advisor in providing appropriate communication and safety equipment to all staff and offices).
• Responsible for the proper hardening of ACF bases and guesthouses as per Kit Log and Security Plans’ requirements.
• Under the supervision of the CD, follow-up of logistics related incidents reported in the mission as a member of the Incident Management Team (IMT) and execution of action points related to CD feedback on lessons learned.

Objective 3: Human Resources

• Responsible for the proper management and direction of the logistics team on the mission.
• Recruitment, organization of the logistics department; forecast of the HR logistics needs and preparation of organizational chart updates as needed.
• Capacity building and training of logistics, particularly on ACF and other donor guidelines/procedures.
• Overall technical support to and proper staff evaluation of logistics according to the timelines set by the mission.
• Briefing of all new staff on logistics procedures.
• Ensure compliance of logistics staff on rules and ethics regarding supply chain management

Objective 4: Reporting

• Preparation and submission of Logistics monthly report (as per Kit Log) and submission to CD and HQ.
• Preparation of reports on log/ assessments, field office openings/closures to CD and HQ.
• Preparation of Logistics reports to donors in cooperation with Admin Co and CD.
• Contribution to the development of mission Sit Reps.
• Conducts logistics report analysis and provides recommendation to field offices/CD/HQ.

Objective 5: Representation

• Representation of ACF to various stakeholders including local community members, authorities, other NGOs, companies and partners.
• Participation in logistics-related meetings Log cluster and partners.
• Organization of and chairing of Logistics department meetings and participation in ACF coordination and other meetings as requested.

Internal & External relationships

Internal

• Line managed by CD,
• Logistics advisor for technical support
• Manages Log Cap, Procurement Officer and Fleet manager
• Matrix manager for HoB

External

• Suppliers
• Authorities

POSITION REQUIREMENTS

QUALIFICATIONS

• Bachelor’s degree or higher in Logistics, Business, Engineering or other related field
• Advanced University degree (Masters) preferably in Logistics, Humanitarian Studies or similar
• At least 5 years of international professional experience in a similar role and for a comparative size mission

SKILLS & EXPERIENCE

ESSENTIAL

• Evidence of practical experience in logistics management and coordination within the field of supply chain management (procurement, tendering, contracting, clearance, transport, warehousing, etc.), fleet/ transport management and asset management, distribution support.
• Proven management and coordination skills (HR, PCM, and stress management).
• Proven ability to translate analysis and evaluation into operational planning and strategy.
• Fluent in English.
• Good general knowledge in IT, mechanics and engineering, radio and satellite.
• Experience of the management of budgets and the ability to prepare timely, complete and accurate reports.
• Advanced knowledge of donors’ guidelines and procedures (ECHO, UNICEF, USAID, CIDA etc.).
• Evidence of the ability to plan for, and conduct training in all areas of logistics for national and international staff (suitable to staff knowledge level).
• Well-organized, able to multitask, and rigorous.
• High sense of diplomacy with authorities.

PREFERRED

• Previous experience in living and working in insecure and volatile contexts.
• Proven ability to work in multi-donor short term contract situations.
• Previous experience with ACF preferred.

How to apply:

Apply with resume and cover letter at http://actionagainsthunger.theresumator.com/apply/8ZtQxv/Logistics-Coord...