Administrative Unit Secretary
Position: ADE-A18 Administrative Unit Secretary, FSN-7
Opening Date: March 15th, 2012.
Closing Date: March 29th, 2012.
Work Hours: Full-time; 40 hours/week
Salary: Ordinarily Resident (OR): $221,877.50 pesos per year (FSN-7 starting salary)
(Note: All ordinarily resident applicants must obtain the required work permit and/or must have the appropriate residency permit to be eligible for consideration.)
*Eligible Family Members and Members of Household must have at least one year remaining to their tour of duty to apply for this job.*
The U.S. Embassy in Mexico City is seeking an individual for the position of Administrative Unit Secretary for the Drug Enforcement Administration (DEA).
Basic Function Of Position
The employee works under the direct supervision of the Administrative Officer, and is responsible for providing secretarial support to the DEA Administrative Unit. The incumbent receives calls and visitors for the Administrative Unit, and serves as escort of local staff working within the DEA office when needed. The employee distributes, routes, and files material in the DEA DEARIS filing system, and prepares, sends and downloads cables from Embassy computer systems. The employee is the first backup for the receptionist and also serves as backup for assigning fund control numbers in financial systems. The incumbent provides basic secretarial support which includes cable preparation and transmittal, filing, and typing various documents.
Qualifications
Note: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each criterion.
- Completion of high school is required.
- One (1) year of experience in administration, bookkeeping, accounting and/or data-entry is required.
- Level III (good working knowledge) English and Spanish are required. (Please see section “To Apply” on pg. 2 for test instructions)
- Knowledge of MS Office for word processing is required.
Selection Process
When equally qualified, US Citizen Eligible Family Members (AEFMs) and U.S. Veterans will be given preference. Therefore, it is essential that the candidate address the required qualifications above in the application.
All applicants must pass a rigorous security certification process.
Note: Consideration of EFMs will be based on funding availability. Please contact the EFM Coordinator at x4096 for more details.
Additional Selection Criteria
Applicants are required to sign a drug statement regarding any prior drug usage before they can be considered for the job. Appointment of the position will depend on the result of the drug statement.
All candidates for employment must pass a background check or security investigation. The security process may take up to three (3) months to complete and the applicant cannot begin work until the clearance process is finished. The applicant must be able to obtain a secret clearance. If these requirements are not fulfilled, the clearance will not be obtained.
Additional selection criteria
- Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
- Currently employed US Citizen EFMs who hold a FMA appointment are ineligible to apply for advertised positions within the first 90 calendar
days of their employment.
- Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions
within the first 90 calendar days of their employment, unless currently hired into a position with a When Actually Employed (WAE) work
schedule.
- All Locally Employed Staff (LES) who have less than one year working in a position are not eligible to apply.
- In adherence to the recent guidance from the government of Mexico (GOM) to comply with the Mexican Nationality law, all Mexican-American
dual nationals need to be aware that they will be recognized as Mexican nationals by the GOM. Dual nationals are hereby advised that this may affect their application for employment as well as their application for security certification. Until further guidance is received from the Legal Office of the State Department, EFMs will continue to be hired under the American Pay Plan; however, should the new policy be implemented, their appointment may change to the Local Compensation Plan.
To apply:
Interested applicants for this position MUST submit the following or the application WILL NOT BE CONSIDERED:
- Universal Application for Employment (UAE ) form.
http://www.state.gov/documents/organization/136408.pdf plus
- Other documentation (e.g., copies of High School diploma, school transcripts, certificates, awards, essays) that addresses the qualification requirements of the position as listed in page 1.
- Non-Native Spanish speakers. For Spanish test, applicants should contact Amelia Bravo/Citlalli Millan at extensions 4175/4336 on M-W-F from 4:30 to 5:30. Non-EFMs, will be responsible for test fee.
- Test score of English language exam is required from the following institutions: (Cost is the applicant’s responsibility).
- TOEIC Standard Testing Services, Alpes #120-A, Esq. Prado Norte, Col. Lomas de Chapultepec, 11000 Mexico, D.F., tel. 5540-3555/5540 3959. (Valid for two (2) years) or
- TOEFL (iBT/ITP/PBT). Information: http://www.iielatinamerica.org/cgi-bin/contenido.pl?p=centrositp or http://www.usembassy-mexico.gov/bbf/bftoefl.htm (Valid for two (2) years)
- The scores for Level III English (fluent) are : (TOEFL iBT 76+ or TOEFL ITP/PBT540+ or TOEIC PBT 650+)
- Copy of typing test score (test may be taken at typingtest.com).
- Applicants who have completed a University Degree in the United States or any other English speaking country will be exempt from taking the ENGLISH TEST.
Submit application to:
Human Resources Office
American Embassy
Paseo de la Reforma #305 (PB)
Col. Cuauhtemoc
06500 Mexico, D.F. or
E-mail: MexicoCityHRHD@state.gov (Please refer to position number in subject line of e-mail.) i.e. ADE-A18 Administrative Unit Secretary
Please check the U.S. Embassy web site for future vacancy announcements: http://www.usembassy-mexico.gov/sPersonnel.html
Post a Comment