Logistics Manager
This Logistics Manager is responsible for leading the Logistics department in Dublin, supporting and liaising with the Logistics function in each country where GOAL is operational. This role involves management and overview of Procurement, Asset Management, Compliance and analysis of country reporting. In addition, input to the review and development of GOAL’s Logistics strategy.
Key Responsibilities
1. Responsible for a specified country and management of the Desk Officers. 2. Procurement – ensuring that the Logistics Manual guidelines and compliance requirements have been strictly adhered to and authorising high value contracts. Advising the logistics teams regarding any procurement queries for existing and new programmes. Reviewing and developing international Framework Agreements which support the most cost effective procurement process for GOAL 3. Compliance – understanding GOAL and donor requirements, working with Operations, Finance, Audit and the Compliance team to ensure that programmes are successfully delivered. 4. Asset Management – reviewing in country assets, value, depreciation and analysis of usage. Also responsible for monitoring security of assets and required insurance policies. 5. Reporting – analysis of country monthly reporting, reviewing any issues with the desk officers, monitoring implementation of recommended improvements and consolidating the summary by country for the Senior Management Team 6. Recruitment – in conjunction with HR responsible for pre-screening and initial technical interviews for all international Logistics resources being placed on assignment in country. Also responsible for training needs for all new Logistics personnel prior to assignment. 7. Training and Development – Plan and support training needs for the Logistics function 8. Process and Procedures – consistently reviewing current practice, developing and implementing improvements as required 9. Fleet Management – supporting the in country logistic teams in all aspects of fleet procurement, training, administrative reporting requirements, spare parts and fuel utilisation 10. Logistics Manual – detailed working knowledge of GOAL processes and required Compliance for both GOAL and all Donors to ensure stakeholders adhere to the strict guidelines required and deliver successful projects. Contributes to on-going development and necessary revisions of the manual, communication to the field locations and agreement with the Donor compliance bodies. 11. Strategy – Support review current policies, awareness of current developments or changes in the sector, understand the operational challenges for the Global Logistics function to ensure relevance of strategic direction. 12. Support emergencies if required
1. Responsible for a specified country and management of the Desk Officers. 2. Procurement – ensuring that the Logistics Manual guidelines and compliance requirements have been strictly adhered to and authorising high value contracts. Advising the logistics teams regarding any procurement queries for existing and new programmes. Reviewing and developing international Framework Agreements which support the most cost effective procurement process for GOAL 3. Compliance – understanding GOAL and donor requirements, working with Operations, Finance, Audit and the Compliance team to ensure that programmes are successfully delivered. 4. Asset Management – reviewing in country assets, value, depreciation and analysis of usage. Also responsible for monitoring security of assets and required insurance policies. 5. Reporting – analysis of country monthly reporting, reviewing any issues with the desk officers, monitoring implementation of recommended improvements and consolidating the summary by country for the Senior Management Team 6. Recruitment – in conjunction with HR responsible for pre-screening and initial technical interviews for all international Logistics resources being placed on assignment in country. Also responsible for training needs for all new Logistics personnel prior to assignment. 7. Training and Development – Plan and support training needs for the Logistics function 8. Process and Procedures – consistently reviewing current practice, developing and implementing improvements as required 9. Fleet Management – supporting the in country logistic teams in all aspects of fleet procurement, training, administrative reporting requirements, spare parts and fuel utilisation 10. Logistics Manual – detailed working knowledge of GOAL processes and required Compliance for both GOAL and all Donors to ensure stakeholders adhere to the strict guidelines required and deliver successful projects. Contributes to on-going development and necessary revisions of the manual, communication to the field locations and agreement with the Donor compliance bodies. 11. Strategy – Support review current policies, awareness of current developments or changes in the sector, understand the operational challenges for the Global Logistics function to ensure relevance of strategic direction. 12. Support emergencies if required
Required Skills 1. Logistics degree or previous experience in the Humanitarian Sector as a Logistics Manager, minimum 3 years 2. Strong knowledge of institutional donor requirements 3. Previous experience in a team management position 4. Budget and Project management experience is desirable 5. Strong analytical capabilities and excellent skills delivering qualitative reporting 6. Demonstrable team management and development skills, ability to communicate, engage and support the GOAL teams in the field and cross category functions in GOAL Head Office 7. Willing to travel to locations where GOAL is operational
This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. GOAL has a Staff Code of Conduct and a Child Protection Policy which have been developed to ensure the maximum protection of programme participants and children from exploitation. Any candidate offered a job with GOAL will be expected to adhere to these policies any job offer made is also subject to police clearance. GOAL is an equal opportunities employer.
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