Ireland Logistics Adviser

Working with the world’s poorest people to transform their lives. Concern Worldwide is an international humanitarian organisation dedicated to tackling poverty and suffering in the world’s poorest countries. We work in partnership with the very poorest people in these countries, directly enabling them to improve their lives, as well as using our knowledge and experience to influence decisions made at a local, national and international level that can significantly reduce extreme poverty.

Job Title: Logistics Adviser Reports to: Supplies & Logistics Manager Direct reports:  None at Head Office (May have management responsibility during emergency deployments overseas) Job Location: Based in Dublin with frequent overseas travel Contract Details: Permanent full time position Salary: Pay Band 4: €34,239 - €40,281 Job Purpose: The job will focus on two areas – • Ensure the organisation’s logistics systems allow effective emergency response, that standards of best practice in both emergencies and on-going programming are adhered to and to build logistics capacity and expertise throughout the organisation. • Engage directly in all aspects of the supply chain to provide a service to Concern overseas fields including procurement, warehousing, transportation and field supply chain management advice and support. Main duties & Responsibilities: • Maintaining and advising on the implementation of standard logistics systems applicable throughout the organisation. • Provide ongoing support to fields in the development of appropriate logistics manuals and procedures. • Ensure that prepositioned emergency supplies meet the organisation’s rapid response needs • Monitor system implementation and effectiveness through regular field system reviews. • Deploy overseas during emergency interventions as a member of the RDU with specific responsibility for setting up standard systems at the onset of new emergencies. • Deliver training to members of the ERT, RDU and ER and to new staff joining the organisation as well as provide training overseas as necessary. • Be directly responsible to overseas fields for the processing of requests for supply of goods and services. • Arrange for the provision of freight forwarding services for overseas consignments. • Organise the import and export documentation for shipped consignments. • Help facilitate VAT reclaims for exported goods. • Advise overseas fields of Concern and generally accepted minimum standards and specifications as they relate to overseas supplies. • Advise overseas fields on correct procurement procedures for local procurement. • Assist with the management of Concern’s emergency stocks and prepositioned goods. • Update and maintain the purchasing computerised system. • Provide monthly reports to overseas fields. • Maintain procurement filing system to allow for convenient document retrieval and audit. Person specification: Essential: • Third level qualification • Previous experience in project and/or camp management in emergency programmes • Ability to work as part of a team • Practical, adaptable and resourceful • Good interpersonal and communications skills • Good organisational, planning and management skills • Ability to work under pressure • Cross cultural awareness and sensitivity • Diplomacy • Numeracy • Computer skills

Desirable: • Third level qualification with logistics or supply chain management qualification • Linguistic skills – especially French • Distribution / warehouse management experience • Transport management experience • Familiarity with Concern systems • Knowledge of HF/VHF radio systems • Procurement and import/export experience • International drivers licence Or any other criteria which we deem to be appropriate for the role. Candidates must be legally entitled to work in Ireland at the time of application. Concern has a Staff Code of Conduct and a Programme Participant Protection Policy which have been developed to ensure the maximum protection of programme participants from exploitation and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behaviour expected of them. In this context staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Programme Participant Protection Policy and the Concern Staff Code of Conduct as an appendix to their contract of employment. By signing the Programme Participant Protection Policy and the Concern Staff Code of Conduct candidates acknowledge that they have understood the contents of both the Concern Staff Code of Conduct and the Programme Participant Protection Policy and agree to conduct themselves in accordance with the provisions of these two documents.

Concern receives a substantial amount of funding from external donors each year. Increasingly donors are introducing requirements whereby future funding is conditional on Concern ensuring that the names of any new employee or volunteer do not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List).

Any offer of employment (either paid or voluntary) with Concern Worldwide will not be made pending a clearance check being conducted on the applicant. For additional information please consult our web site or contact the Human Resource Division in our Head Office.

Concern Worldwide is an equal opportunities employer and welcomes applications from all sections of the community.

How to apply:

All applications should be submitted through our website at www.concern.net/jobs by closing date 24th February 2012