Human Resources Administrator

VACANCY NOTICE No. 13/66/EDIGCI/RM INTERPOL is the world’s largest international police organization, with 190 Member Countries. Created in 1923, it facilitates cross-border police co-operation, and supports and assists all organizations, authorities, and services whose mission is to prevent or combat international crime. INTERPOL is now looking for one qualified candidate as Human Resources Administrator within the Resource Management Sub-Directorate, which is part of the Executive Directorate, INTERPOL Global Complex for Innovation in Singapore. Job Title Human Resources Administrator Reporting to: Resource Management Coordinator and Assistant Director of Human Resources* Location: Singapore** Duration: 2-year Fixed-term Contract*** Grade: 5 Level of Security screening: Basic Deadline for applications: 27 June 2013 Under the operational supervision of the Resource Management Coordinator and the Assistant Director of Human Resources, the incumbent is responsible for recruitment, personnel administration and payroll of the Organization in compliance with the relevant Staff Regulations.   1. PRIMARY DUTIES (1) Managing recruitments Ensure that selection procedures and administrative formalities are observed. Draft post vacancies and recruitment circulars and arrange for them to be published by appropriate means. Organize and participate in the selection of candidates (sort CVs, convene selection panels and candidates for interviews and tests, inform candidates of the outcome of the recruitment process). Prepare offers of employment and contracts. Manage information workflows. Manage all other recruitment related formalities. (2) Administration of officials Ensure officials adhere to all administrative procedures in accordance with the appropriate Directives and Instructions including but not limited to the Staff Manual and Staff Instructions. Prepare and execute appointment documents upon arrival of an official. Induct officials upon arrival including a briefing on their rights and obligations. From time to time, prepare other documents, as required, related to an official’s presence within the Organization. Ensure officials’ absences are managed in accordance with the Staff Manual. Administrate the assessment reports. Ensure personnel files are regularly updated and accurate. Manage the documentation and formalities for an official’s departure. Act as coordinator for all of these administrative duties with the assistance of the on-site HR Specialist. (3) Payroll Management Advise officials on all matters relating to emoluments. Manage all aspects relating to officials' pay (social insurance, salaries, allowances, etc.). Process all data using the payroll software and create new files;  make all modifications concerning individual decisions and changes in family status. Take care of registering and deregistering officials with the national social security entity (health and retirement). complementarymedical insurance, as well as with the Organization schemes in place (medical and retirement). Manage requests relating to the supplementary retirement benefit. Prepare certificates to accompany declarations of income for the national tax authorities. Calculate advancement entitlements. Carry out all calculations and draw up all documents relating to the official's departure (certificate of employment, final settlement of account, etc. (4) Management of human resources activities Advise managers and supervisors regarding policy and procedures to be followed in connection with human resources. Make recommendations to improve/update policies and procedures when required. Make recommendations regarding staffing requirements and staff deployment. Draw up statistics and reports to help in the decision-making process. Assist with Human Resource projects. Monitor workplace issues. (5) Coordinates newly appointed EDIGCI Staff Members’ on-boarding and relocation to the new duty station in Singapore (6) Manage the grade 6 HR specialist (7) Any other duties as assigned by the hierarchy 2. REQUIREMENTS  All candidates will be assessed on the under mentioned requirements.  2.1 Training/Education University degree in human resources or public business administration. 2.2 Languages Excellent written and oral communication skills in English. 2.3 Experience A minimum of five to seven years’ experience in the area of human resources, specifically in the areas of recruitment and staff administration. Experience in working for an international organization is required.  2.4 Specific skills and aptitudes Excellent computer skills including command of the Microsoft Office package (Word, Excel, PowerPoint, etc.) and of the Internet. Knowledge of an Enterprise Resource Planning (ERP) system, preferably SAP, and an electronic recruitment software. Knowledge of an Enterprise Resource Planning (ERP) system, preferably SAP, and an electronic recruitment software. Deadlines: conscientious and efficient in meeting commitments, observing deadlines and achieving results. Communication: very good skills in communicating complex issues with people from different backgrounds, cultures and perspectives. Teamwork: excellent interpersonal skills; demonstrated ability to work in a multicultural environment. Client orientation: skilful in identifying and responding to clients' needs and establishing and maintaining effective relationships with internal and external stakeholders. Attention to detail. Discretion and tact. Ability to work and lead in a non-discriminatory manner with respect for diversity. Ability to work independently and with minimal supervision in demanding environment and with time constraints. Assertiveness. Problem solving, "can-do" attitude. Must be able to work flexible hours. Must be able to travel internationally on short notice. In addition to the requirements, the following Assets and Special Aptitudes would be beneficial. Experience in payroll will be considered an asset. Working knowledge of Spanish will be considered a strong asset. Working knowledge of French will be beneficial. 3. WORKING CONDITIONS Remuneration for appointment on contract: The starting salary for a GRADE 5 is EUR 3479 (plus interim cost of living allowance) per month for a step 1. The successful candidate may be offered appointment on a higher step depending upon professional background and experience. For more information regarding conditions of service see Employment conditions for contracted officials available on the website (www.interpol.int). This post requires occasional travel on missions, sometimes of a long duration and at short notice. The incumbent will also be required to work occasional overtime based upon workload.   * The Organization reserves the right to modify the Directorate and/or Sub-Directorate’s name and internal structure. This may have an impact on the functional title and reporting lines of this position.   ** The Organization reserves the right to change the duty station proposed in the present circular at any time, subject to the rules in force. The incumbent will be required to undertake a six-month period of training at the Organization’s Headquarters in Lyon. This six-month period will not be considered as a mission.  *** This appointment will be made on the basis of a project and may be extended. Any subsequent extension are subject to the terms of the Organization’s Staff Manual and/or the availability of funds.
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