Head of Finance and Procurement Unit, Administration Division - Warsaw, Poland

European Agency for the Management of Operational Cooperation at the External Borders

Warsaw, Poland

Ref. No. Frontex/12/TA/AD12/04.2

Job description

The Finance and Procurement Unit is divided into two sectors: Finance Sector and Procurement Sector. The Unit is responsible for the financial administration of Frontex including the co-ordination of all activities in relation to the preparation and implementation of the budget, the preparation of the annual accounts and the financial rules and procedures. In addition, the Unit is responsible for carrying out the Frontex procurement activities.

Reporting to the Director of Administration Division, the Head of Finance and Procurement Unit shall be responsible for:

Support to Senior Management:

• Advising on financial and procurement aspects of Frontex activities;
• Assisting in the cooperation with the relevant EU institutions in the field of the Finance and Procurement Unit’s competence;

Management of the Unit`s responsibilities:

• Contributing to the development of Frontex Strategy and Work Programme documents and supporting identification of budget required for Frontex activities, having the planning and reporting responsibility in all areas of Frontex finance and procurement activities;
• Assessing the strategic needs of Frontex as a whole and in particular of the Unit, and translating these needs into short-term strategies, annual work plans and any other development projects;
• Achieving Unit`s objectives by efficient use of the given human and financial resources;
• Implementing the Unit`s work strategy and work programme in alignment with Frontex mission, objectives, Financial Regulations, EU legislation and other internal and/or EU financial guidelines;
• Developing and/or implementing new Frontex finance and procurement activities;
• Ensuring that financial functions are exercised in accordance with relevant internal and/or EU financial guidelines;

Personnel management:

• Leading and managing a team in the area of responsibilities assigned to the Unit and ensuring the overall coherence of all sub-sectors` work;
• Allocating personnel from the Unit to integrated teams under the responsibility of other Units projects when needed;
• Developing competences and skills of the Unit’s personnel and ensuring the assessment of their performance;
• Promoting sound management and knowledge-sharing;
• Performing other relevant duties as appropriate and necessary.

The applicant will be required to demonstrate that he/she has

• At least 5 years of relevant experience in working at middle management level;
• Sound knowledge and proven professional experience in:
  • controlling the use of financial resources;
  • budgetary accounting and financial reporting;
  • managing a multi-national team;
• In-depth knowledge, preferably followed by experience, of EU Financial, Public Procurement and Budgetary Rules and Regulations;
• Good knowledge of management principles, in particular as regards strategic planning, prioritization, project management and allocation of resources;
• Proven capacity to analyze complex information, consider options in clear and structured way, propose and implement recommendations and make sound decisions;
• Excellent command of English, at least on C1 level;
• Ability to respect the confidentiality of work issues.

Besides the following attributes would be advantageous

• Experience in the European law enforcement sector (intelligence-driven organization) or border management or related area;
• Professional qualification in Finance and/or Accounting (such as ACCA, CA, CFO or equivalent);
• Experience in working with ABAC/SAP;
• Knowledge of the internal control standards of the European institutions;
• Experience in cooperation with the European public administration and decision-making processes.

Application and further information

For any further information about the vacant post and how to apply please visit our website:
http://www.frontex.europa.eu/about/job-opportunities/open-recruitment-procedures

Closing date for applications is on 19th of October 2012.