Intern Policy & Programme Support Unit

VACANCY NOTICE VN 2014-01

Duty Station: Regional Office Brussels
Organizational Unit: Policy & Programme Support Unit
Position Title: Non-remunerated Internship
Start date of employment: March 2014
Duration of contract: 6 months

General functions:

Under the direct supervision of the Head of the Policy and Programme Support Unit/PPSU, the incumbent will provide secretarial and administrative support to the Head of Unit in the day-to-day management and overall functioning of the Unit.

In particular, (s)he will carry out the following duties:

1. Co-ordinate the Head of Unit’s official appointments and travels. Record appointments, long-distance calls, keep and update the HoU’s agenda.
2. Arrange the Head of Units’s meetings within and outside the city, make all necessary travel arrangements (TA, SC, advances, hotel, flights, contacts); liaise with IOM Mission in the field in case of TDY; prepare all relevant background information, research and filing necessary for the TDY. Including preparation of expense claims;
3. Draft meetings reports and minutes; routine correspondence, type letters, reports, memoranda, faxes as well as IOM documents and forms related to IOM operational and administrative matters;
4. Assist prepare the visit of delegations in coordination with IOM in the field (seminars, conferences: venue, agenda, meetings, draft reports, hotels, transports, meals, DSA, etc); included attend to the visa status of foreign officers and visitors with regard to changes renewals;
5. Assist in drafting policy guidelines, feed-back, follow-up, statistics and reports on IOM activities, for internal and external distribution;
6. Assist in drafting public information documents, website articles, press releases and information dissemination on IOM activities towards public and private EU partner-institutions;
7. Assist in following-up the work of all relevant committees and working groups relating to IOM activities, at the European institutions, including the EC, the EP and the Council;
8. Assist in undertaking research, data collection and analysis on current migratory situation and future prospects and trends, relevant to IOM activities, in the EU and in third countries;
9. Provide occasional assistance to the different PPSU colleagues units in case of high workload;
10. Any other duty within the incumbent’s capabilities as assigned by the Head of Unit.

Internship training components / learning elements:

The intern will work for the IOM liaison office to the EU. The intern will not only become acquainted with the policies of IOM as an international organization, its multicultural environment and its functioning, but also learn more about the current EU policy discourse on migration. The intern will assist on subject areas such as migration and development, counter-trafficiking, technical cooperation on migration, labour migration and integration.

Desirable qualifications and experience:

• University degree in European Studies, International Relations, Political Science, or Law;
• first work experience or internship with the EU environment related to migration would be a distinct advantage;
• knowledge of European institutions and policy in the fields of migration, development and/or foreign affairs;
• knowledge about EU budget rules and procedures an advantage;
• good level of computer literacy;
• strong organizational skills;
• ability to understand the Organization’s structure and portfolios;
• ability to work effectively and harmoniously in a team of colleagues of varied cultural and professional backgrounds;
• proven ability to produce quality work accurately and concisely according to set deadlines;
• Practical experience of how to multi-task, prioritize and work independently;
• Excellent knowledge of spoken and written English; working knowledge of French and/or Spanish is desirable;

Method of Application:

All applications should be addressed to IOMBrusselsApplications@iom.int quoting the above vacancy notice number.
Closing date: 31st January 2014

Note:
Vacancy is reserved for candidates who should undergo a practice placement in the framework of their studies, hold a scholarship or who are sponsored by governmental/non-governmental institutions. Post is subject to local recruitment.