Interested
candidates should apply by sending their Letter of Interest and CV
(preferably United Nations Personal History Form (P.11 Form) to: bids.juba@undp.org
or drop a sealed envelope marked: ATT: Jacqueline Kulang; Procurement
Unit, with the title of the position at UNDP Office in Juba by latest 24
Sept 2012. Fees of the assignment which is subject to negotiation if
applicable should be clearly stated in the Letter of Interest. Background Information
The
Governors' Forum is organised annually by the Office of the President,
Republic of South Sudan with support from United Nations Development
Programme (UNDP). The Forum brings together the ten state governors,
members of the legislature, key ministers and development partners,
providing a platform for discussion and action on policies related to
political, fiscal and administrative governance issues. It also offers a
space for broader discussion on important issues such as, corruption,
post-independence issues and state-level concerns.
Held ten
times since 2006, this year will be the second time since
independence. The Second Governors’ Forum will take place in Juba from
the 15-20th October 2012 at the National Legislative Assembly.
The
Governors’ Forum has become a platform for making key decisions, some
of the past achievements include: an increment in the amount of
financial resources that are sent to the states by the national
government, an increase in the level of communication between the
national and state governments; increased consensus on tackling
insecurity in the states and increased involvement of state governments
in the design and implementation of national government programmes.
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Duties and Responsibilities
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Key Activities to be Undertaken:
As a partner
in development with the Government of South Sudan and the State
Governments, UNDP has consistently provided technical, organizational
and logistical support to the Office of the President for Governors’ for
a held over the years. UNDP is committed to continue providing support
to the Office of the President in the conduct of the Second Governors’
Forum under its Support to Decentralization Programme.
In this
respect, UNDP seeks the services of one South Sudanese national, who
will work with an international consultant to support the secretariat in
documenting, summarising and reporting the proceedings of the Second
Governors’ Forum. The consultant will work under the leadership of an
international consultant. The team of consultants will work under the
direct supervision of the UNDP Support to Decentralization Project
Manager, with technical guidance from the UNDP Governance Unit Team
Leader and guidance from the Office of the President – Directorate of
Intergovernmental relations.
Specifically, the consultants will:
- Support the taskforce of the Second Governors’ Forum by leading/coordinating the work of the secretariat.
- Take
comprehensive notes of the proceedings of the Forum and ensure that the
notes are fully incorporated into the final report about the Forum.
- Provide daily executive summaries of the proceedings of the Forum for presentation to members of the Forum.
- Compile
and provide Forum summary outcomes, including recommendations and
resolutions for presentation to the members of the Forum on the final
day before the official closing ceremony.
- Produce a
comprehensive report of the Forum, which should include summaries of the
different presentations made during the Forum, with the text of the
same as annexes. The consultants will produce a draft report within two
week after the conclusion of the Forum. The consultants will then send
it to the Project Manager of the Support to Decentralization Programme
who will organize for its review within two weeks of that date. The
Programme Manager will collate all comments and send these to the
consultants for finalization of the report. The Consultants will then
present the final report (in MS Word) to the Project Manager before
final payment is made. This report must be well-written, properly
edited, grammatically correct, formatted and fully referenced and be
ready for publication.
- Produce a CD consisting of all the
presentations made in the Forum to be given to participants/delegates
in lieu of the printed hard copies of all the Forum presentations.
- Carry out other functions relating to the recording of the Forum as required by the Forum taskforce.
Inputs to be Provided?:
Consultancy
fees in line with UNDP rules. Fifty per cent (50%) of the total fees
will be paid immediately after conclusion of the forum, and the
remaining 50% after the final report has been submitted.
While on assignment in South Sudan, UNDP will arrange local transportation and DSA as appropriate.
Outputs of the Consultancy:
- Daily executive summaries of the proceedings of the Forum.
- A
compilation of Forum summary outcomes, including recommendations and
resolutions for presentation to the members of the Forum on the final
day before the official closing ceremony.
- A full report
of the Forum in MS Word format. This report should be ready for
publication – it must be well-written, properly edited, grammatically
correct and formatted. In addition, it must include summaries of all
presentations as well as full texts of the same as annexes.
Duration of the Consultancy:
17 working days (6-day weeks)
- 1 working day of preparation for the Forum
- 6 working days supporting the Forum
- 10 working days for production of the draft and Final Forum reports
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Competencies
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Competencies:
- Working
knowledge of protocols, particularly related to working for, and with,
officials and leaders at the highest levels of government
- Strong oral and written communication skills in English language critical.
- Ability to work in multi-disciplinary and multicultural teams is essential
- Experience in post conflict countries is an asset.
- Experience with computerized power point presentations
- Ability
to take minutes of meetings in real-time using computers and produce
instant summaries is a must, and will be practically tested prior to
commencement of the assignment. Failure to demonstrate this ability
would lead to immediate termination of the assignment at no cost to
UNDP.
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Required Skills and Experience
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Education:
- Advanced university degree in public
administration, governance, business, economics, sociology, development
studies or related social sciences.
Experience:
- Three years progressive professional experience in development, governance or policy analysis in developing countries.
- Working
knowledge of protocols, particularly related to working for, and with,
officials and leaders at the highest levels of government.
- Ability to work in multi-disciplinary and multicultural teams is essential.
- Experience in using MS Office applications – particularly Excel and Word.
- Ability
to take minutes of meetings in real-time using computers and produce
instant summaries is a must, and will be practically tested prior to
commencement of the assignment. Failure to demonstrate this ability
would lead to immediate termination of the assignment at no cost to
UNDP.
Language Requirements:
- A fluent speaker of English with strong oral and written communication skills in English language required.
Other:
- Must be a national of South Sudan.
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