Australian Embassy Deputy Head Of Mission Administrative & Research Assistant - Paris, France
Applications are invited from persons interested in the position of Deputy Head of Mission Administrative & Research Assistant at the Australian Embassy, Paris.
The general requirements, duty statement and the selection criteria for the position are attached.
The position is a permanent full-time position (35 hours per week) and will be available mid-September 2012.
Applications for the position should include:
- Letter of application (no more than 1 page);
- Resume;
- Statement of claims against general requirements and selection criteria (no more than 2 pages).
Your statement should focus on your achievements; identify how your experience, knowledge, skills/abilities, personal qualities and other qualifications help you meet the selection criteria. Please indicate specific examples of tasks or projects that you have undertaken problems you have solved or achievements relevant to the criteria and the duties. Provide a clear picture of your roles and responsibilities in the functions and tasks that you describe. This will also demonstrate your written skills and your ability to communicate succinctly and effectively.
Incomplete applications or applications not meeting general requirements and selection criteria will not be considered. Applications should be submitted to the Human Resources Section, Australian Embassy, 4 rue Jean Rey, 75015 Paris or by email to recruitment.paris@dfat.gov.au by cob 28 September 2012.
Duty Statement:
- Provide organisational, administrative, research and policy assistance to Deputy Head of Mission (DHOM)/ UNESCO Permanent Delegate and officers in the Political Section;
- provide high level secretarial and administrative support;
- schedule appointments for the DHOM and branch officers, arrange meetings, lunches and other official functions; and
- assist branch officers organise programs and appointments in non-resident countries of accreditation;
- Undertake general research/enquiries as tasked by the DHOM and other officers, including assistance with public diplomacy events as required;
- Translate documents from French into English. Prepare correspondence in English and French as required;
- Organise visit programs for senior Australian officials and assist with preparation and organisation of Ministerial visits;
- When required, attend UNESCO meetings and other conferences; draft reports to Canberra and provide summary information;
- Monitor and report on developments in other countries of accreditation in Africa, including through media and government websites;
- Serve as back-up to the Ambassador’s PA;
- Other duties as required.
General requirements:
- Applicants must be a national of Australia, New-Zealand, America, Canada, or United Kingdom and must be eligible for an Australian Government security clearance. Persons holding dual French nationality with one of the above nationalities would not be eligible for a security clearance for this position. Applications that do not specifically address and satisfy this requirement will not be considered;
- Applicants must submit a copy of a valid work permit/visa for employment in France. Applications that do not specifically address and satisfy this requirement will not be considered;
- Fluency in English and French (oral and written) is essential. Applicants being considered for the position may be required to undertake, and if so pass at a high level, oral and written tests in English and French;
- High level skills in IT systems and internet are essential. Applicants being considered for the position may be required to undertake a test to demonstrate their capacity to use such software.
Selection Criteria:
- Strong capacity to provide high-level administrative support;
- Strong research abilities;
- Strong organisational skills;
- Good written and oral communication skills;
- Ability to work well within small and busy team;
- Flexibility and initiative.
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