ADMINISTRATIVE ASSOCIATE
Background | |
United Nations in Bonn:The United Nations in Bonn consists of approximately 20 separate entities with a personnel complement of close to 1000. The UN entities are co-located in common premises in two different locations at the Rhine River. The high quality premises are provided by the Government of Germany. An on-going expansion of the main UN Campus will during the first half of 2013 lead to a consolidation of the presence with two thirds of the personnel based in one location. Additional expansions of the main UN Campus location will lead to further consolidation over the next several years.
The common premises in Bonn are managed by UNV on behalf of the UN entities in Bonn and UNV does also manage the provision of premises related and other common services. To that end, UNV has established a Common Services Unit (CSU). The cost of the unit and the services provided are cost shared between the UN entities.
United Nations Volunteers Programme:The United Nations Volunteers (UNV) programme is the UN organization that contributes to peace and development through volunteerism worldwide. Volunteerism is a powerful means of engaging people in tackling development challenges, and it can transform the pace and nature of development. Volunteerism benefits both society at large and the individual volunteer by strengthening trust, solidarity and reciprocity among citizens, and by purposefully creating opportunities for participation. UNV contributes to peace and development by advocating for recognition of volunteers, working with partners to integrate volunteerism into development programming, and mobilizing an increasing number and diversity of volunteers, including experienced UN volunteers, throughout the world. UNV embraces volunteerism as universal and inclusive, and recognizes volunteerism in its diversity as well as the values that sustain it: free will, commitment, engagement and solidarity.
UNV is headquartered in Bonn, Germany and has approximately 150 staff positions – with the majority in Bonn and some positions with different UN peacekeeping and political missions, and in other Headquarters locations (e.g. New York and Tokyo).
Organizational setting:The Common Services Unit has responsibility for the overall management of the UN Campus buildings and for services that are shared by a number of UN Agencies that are residing at the UN Campus in Bonn, which is approximately 1000 staff. The Unit’s main business objectives are the upkeep of business continuity at the Campus facilities and provision of client services in the area of building management, logistics, conference services, and shared ICT infrastructures.
Under the guidance and supervision of the Chief, Common Services Unit, the incumbent independently manages the conference facilities including all conferencing equipment at the UN Campus in Bonn and collaborates with meeting organizers of client organization, ICT focal points, and the UN security team for the professional and effective provision of meeting space and facilities for UN meetings and conference at the UN Campus in Bonn for internal and external clients.
The incumbent, furthermore, acts as focal point for security installations at the UN Campus in Bonn and coordinates system operation and maintenance matters in close liaison with the UN security team and responsible building contractors, leads the respective contract administration process.
| |
Duties and Responsibilities | |
Summary of key functions:
1. Ensures effective management of the UNBONN conference facilities:
2. Ensures effective management of the conference/meeting room booking system for UNBONN:
3. Ensures effective liaison concerning UN security systems operation and maintenance:
4. Ensures effective people management:
| |
Competencies | |
Functional Competencies:
Building Strategic Partnerships
Promoting Organizational Learning and Knowledge Sharing
Job Knowledge/Technical Expertise
Design and Implementation of Management Systems
Client Orientation
Promoting Accountability and Results-Based Management
Core Competencies:
| |
Required Skills and Experience | |
Education:
Experience:
Language Requirements:
| |
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
|
Post a Comment