Budget and Operations Support Officer - EUROJUST | Netherlands

Key accountabilities
The successful applicant will be responsible for:
Key accountabilities

•  Processing mission notifications;
•  Following up on incomplete notifications and reimbursement requests;
•  Initiating payment of claims and entering financial and transaction data;
•  Checking and calculating mission claims and dealing with relevant queries;
•  Supporting the monitoring and control of transaction processes and expense appropriations;
•  Executing commitments and de-commitments and dealing with questions about commitments and payments in the workflow;
•  Providing travel advice to Eurojust post-holders and members of the National Desks in accordance with the Missions Guide and policy;
•  Liaising with the travel agency regarding any ticket-related issues;
•  Processing invoices, including travel agency invoices, for mission-related expenses;
•  Providing assistance to users with the in-house electronic workflow system (eMissions) and rules outlined in the Missions Guide;
•  Providing assistance for the opening and closing of the financial year;
•  Keeping records up to date, drafting reports and providing necessary administrative support to the Missions Sector;
•  Acting as a point of contact for queries on all operational-related issues and facilitating the circulation of relevant information within both the Budget, Finance and Procurement Unit and the organisation;
•  Training staff members in standard missions, financial operating tools and administrative procedures;
•  Driving continuous service improvement by identifying and implementing best practices;
•  Facilitating the conditions necessary for the promotion of good customer care;
•  Acting as a back-up for any other staff member as appropriate; and
•  Completing any other tasks requested by the Budget and Operations Officer/ Head of Sector and/or the Head of the Budget, Finance and Procurement Unit to support the work of the Budget, Finance and Procurement Unit.

For more information and to apply, please click here.