Contracts Data Assistant

(Ref.: 12-100 CDA/NRS/HQ)

Screening starts: Nov 09, 2012    |    

Unit: ITU    |    

Location: Peru    |    

Type: NRS

The International Potato Center (CIP) is seeking a proactive and experienced Contracts Data management assistant with excellent analytical and organizational skills to support the OCS team to the timely and accurate migration of contract data to the new OCS system.

The Center: CIP is a not-for-profit international agricultural research-for-development organization with a focus on potato, sweetpotato, and Andean roots and tubers. Its vision is of roots and tubers improving the lives of the poor. CIP is dedicated to achieving food security, improved well-being, and gender equity for poor people in root and tuber farming and food systems of the developing world. CIP works with partners to contribute high quality science, technology, and capacity strengthening for sustainable science-based solutions. CIP is headquartered in Lima, Peru, with staff and activities in over 30 locations across Asia, Africa, and Latin America. CIP is a member of the CGIAR Consortium. CGIAR is a global agriculture research partnership for a food secure future. Its science is carried out by the 15 research centers who are members of the CGIAR Consortium in collaboration with hundreds of partner organizations.

The Position: This position will be based in Lima, Perú and reports directly to the OCS Project Manager. The main responsibility for this position will be to identify, clarify, and enter contract and other related data from existing contract agreements and documents to OCS data structures.

Duties and Accountabilities:

• Identifies required OCS data in available contracts, agreements and PLA (Partner letter of agreement) applying his/her contract analysis experience

• Clarifies any data identification with Grants and Contracts department

• Responsible for the validation and accuracy of data entering into OCS layouts

• Validates and iterates entered data with Grants and Contracts department to ensure timely data sign off for data loading to OCS

• Plans and regularly reports his/her progress

Selection Criteria:

• Minimum 1 year experience in legal documentation and/or contract writing and handling, preferably experience in Notary legal work and documentation

• Minimum 90 words per minute

• Ability to prioritize tasks and projects at once; accuracy and attentiveness to details

• Proficiency in MS Word, Outlook and Excel.

• Excellent interpersonal skills.

• Proactive and customer oriented

• Advanced level in English reading and writing; intermediate level in English speaking.

Conditions:

Employment contract will be for initial 3-months with the possibility of renewal. CIP prides itself on its collegial and supportive working environment, which allows space for personal and professional growth.

Applications:

Applicants should apply by email, sending a letter of interest, a full C.V., and the names and contact information of three references knowledgeable about the candidate’s professional qualifications and work experience to: cip-recruitment@cgiar.org. The reference name of the position should be clearly marked in the subject line of the email message. Screening of applications will begin on November 9, 2012 and will continue until the post is filled. All applications will be acknowledged, only short listed candidates will be contacted. Learn more about CIP by accessing our web site at http://www.cipotato.org