Administrative Attaché (DFAIT Programme)

Two posts - 13/37/EDIGCI/CBT/TRA
INTERPOL VACANCY NOTICE No. 13/37/EDIGCI/CBT/TRA INTERPOL is the world’s largest international police organization, with 190 Member Countries. Created in 1923, it facilitates cross-border police co-operation, and supports and assists all organizations, authorities, and services whose mission is to prevent or combat international crime. INTERPOL is now looking for two qualified candidates asAdministrative Attaché within the Training, Research & Accreditation Sub-Directorate which is part of the Capacity Building and Training Directorate. Job Title: Administrative Attaché (DFAIT Programme – two posts) Reporting To: Programme Administrator Location: Lyon* Duration: 12 months short-term contract Grade: 7 Level of Security screening: Basic Deadline for applications: 17 March 2013           INTRODUCTION OF POST The Administrative Attaché works under the hierarchical supervision of the Head of Programmes/ Programme Administrator. The incumbent provides the overall follow-up related to the preparation of specific projects/files/budgets/activities handled by the Capacity Building Training, Research & Accreditation Sub-Directorate. The Administrative Attaché will also provide daily administrative and secretarial assistance to administrative matters concerning the CBT Directorate as a whole. Primary Duties 1.Assist in the development and implementation of externally funded programmes including the overall preparation of specific projects/files/budgets/activities and alerting hierarchy regarding all files which are not in compliance with the established time schedule and deadlines. Provide the regular follow-up and reporting regarding the implementation of the specific files/projects/activities. 2.Assist in the development and implementation of externally funded programmes including secretarial, administrative and budgetary assistance by ensuring the efficient preparation and administration of the correspondence and documentation needed for the daily work of the Sub-Directorate. 3.Assist in the development and implementation of externally funded programmes including logging in, treating, tracing, and filing all incoming and outgoing correspondence as appropriate. Follow-up with internal stakeholders and external funder to ensure that action is taken in a timely and effective manner. 4.Assist in the development and implementation of externally funded programmes including managing administrative relations with internal stakeholders and external funder; checking the form, presentation and spelling of all outgoing correspondence, requesting hierarchical review, and ensuring this correspondence is addressed in a timely manner. 5.Assist in the development and implementation of externally funded programmes and perform all other duties as may be directed by the hierarchy. Requirements All candidates will be assessed on the under mentioned requirements. Training/Education required •Bilingual administrative/secretarial qualification or equivalent training or experience. Languages •Excellent command of English and French. Experience required •Approximately 3 years of experience in administrative/secretarial posts or other experience relevant and beneficial to the position. Specific skills required •Excellent command of office software. Special aptitudes required  •Ability to cope with sudden increases in workload, and high degree of availability (may be required to work overtime or outside normal working hours);  •Ability to work in a team and to maintain good relations with other INTERPOL Staff Members; •Proactive and demonstrates assertiveness;  •Capacity to adapt to changing circumstances; •Self-initiator, motivated with a ‘can do’ attitude; •Discretion, diplomacy, tact, rigor; •Attention to detail and organizational skills. In addition to the requirements, the following Assets and Special Aptitudes would be beneficial. •Spanish would be an asset; •Experience in Capacity Building and Training as well as in an International Organization would be an additional asset. Working Conditions •Remuneration for appointment on contract: The starting salary for GRADE 7 is EUR 2510 per month for a step 1. •The successful candidate may be offered appointment on a higher step depending upon professional background and experience. For more information regarding conditions of service see Employment conditions for contracted officials available on the website (www.interpol.int). •This post requires occasional travel on missions, sometimes of a long duration and at short notice. •The incumbent will also be required to work occasional overtime based upon workload. *The Organization plans to establish a Global Complex in Singapore by fall 2014 and this position will be transferred to Singapore. Thus, an acceptance of the post implies acceptance of a forthcoming transfer to Singapore.
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