Office Manager

Title		Office Manager
Job ID		gsm-bar-529
Department		GSMA Ltd
Location		Barcelona
Description  Main responsibilities: • Overall responsibility to support the Barcelona office in line with the global Facilities Management support arrangements • Coordination of Facilities helpdesk support function • To ensure a full complement of stationery/catering consumables are available at all times • Perform clerical duties on daily basis. Tasks such as arrangement of delivery of supplies, international and local courier services etc, plus any other duties • Oversee office service support to include visit management, catering and meeting room support • Full responsibility for joiner and leaving process which include H&S induction and accommodation along with additional items to ensure the joiner or leaver is equipped with all the necessary items (mobile phone, access cards, laptops, etc.) • The coordination and control of space planning, space utilisation and internal move projects. • In conjunction with the GSMA IT Team, support the Barcelona office with regards to IT equipment and supplies. • To be the Landlords contact for all support provided though the service charge • To provide Health and Safety support in line with the organisation’s best practice standards as set by the Global Facilities Management team • Maintain Facilities information on the Barcelona intranet page • To set-up and coordinate support contracts where the service provided is a direct requirement for the organisation • Responsible for operational finances including expenditure control:  Overall ownership and management of the Department Budget to ensure savings, value adds, cost effectiveness across all budget line items  Ensure PO and invoicing is tightly regulated and in line with contractual obligations/ budget  Manage Office Petty Cash and reconciliation on a monthly basis  Ensure all the local legal taxes are paid in line with the local regulation • Managing off- site storage and archiving • To review and manage Barcelona Office sustainability issues • To coordinate the provision of meeting facilities as well as audio visual requests Additional responsibilities: • Provide administrative support to the Mobile World Congress Event Director and the Mobile World Congress General Director such as:  processing their expenses  booking flights and accommodation  scheduling dinners and other activities for the office  scheduling meetings and managing their calendars • Ad-hoc duties and Projects detailed out by Mobile World Congress Event Director and Mobile World Capital General Director • Additional responsibilities for Mobile World Congress
Criteria  Criteria for Selection • Self -starter/ proactive approach • Experience of working in a team providing office services • Strong stakeholder management • Good contract management experience • Strong administration skills • Strong communication skills – written and oral. Fluent in English, Spanish and Catalan • Experience of working in a corporate environment • Personable • Reliable and conscientious
Package  GSMA Package - The GSMA is able to provide suitably motivated candidates with a first class working environment, access to all of the key decision makers in a one of the planets largest and most progressive industry’s and the content to keep a curious mind engaged. Many of our alumni have now taken key roles in the development of the industry.
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