EXECUTIVE ASSISTANT OF CRDC CO-EXECUTIVE DIRECTOR AZIZ ABU SARAH

EXECUTIVE ASSISTANT OF CRDC CO-EXECUTIVE DIRECTOR AZIZ ABU SARAH

About the Center for World Religions, Diplomacy and Conflict Resolution

The Center for World Religions, Diplomacy and Conflict Resolution (CRDC) is the flagship center for conflict resolution practice, housed at the School for Conflict Analysis and Resolution (S-CAR) at George Mason University. CRDC engages emerging indigenous and global peacemakers, mobilizes support, and creates linkages between citizen diplomats, students, business people, and policy makers. CRDC operates conflict resolution and educational projects in Israel, the Palestinian Territories, and the United States, and has also led interventions in conflicts in Syria, Afghanistan, the Caucasus, Turkey, Bosnia, Northern Ireland, Iran, Canada and Indonesia.

POSITION SUMMARY

The Executive Assistant plays a very important role providing support to our Co-Executive Director Aziz Abu Sarah in all administrative, project management and public relations needs. The ideal candidate will be experienced in handling a wide range of Administrative, executive support-related tasks and must be exceedingly well organized, flexible and enjoy administrative challenges. The ability to interact in a high-energy environment, remaining proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Sound judgment, an expert level of written and verbal communication skills, strong decision making ability and attention to detail are equally important. Proven experience managing complicated calendaring and travel coordination (frequent international and occasional national ) for a busy, high profile executive is preferred. Project Management experience a plus.

DUTIES AND RESPONSIBILITIES

The ideal candidate for Executive Assistant and Classes manager will have the capacity to:

• Run and manage the very intense schedules of a highly sought after executive
• Assistant manage all projects under Executive Director's responsibility
• Manage all emails and correspondence prioritization.
• Manage innovative ideas, track them and move them forward as the executive innovates and help with development
• Coordinate daily activities with the overall mission of CRDC and the Executive
• Ability to meet goals and deadlines
• Ability to deal with complicated systems and university rules
• Excellent communicator in person and on phone. Experience in sales or forging partnerships is a plus.
• Ability to manage all aspects of a growing study abroad program from sales to administration to bookkeeping
• Willingness to travel
• Have a flexible schedule and hours and be willing to be on call via smartphone 24/7
• Communicate effectively with other CRDC team members to ensure a coordinated team
• Pay great attention to fine details
• Be a good note taker and a good editor
• Take pride in high quality work

Calendar Management

• Responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings
• Schedules and confirms all appointments, meetings and calls with attendees
• Manages changes, alterations and unanticipated priorities that impact the schedule
• Takes ownership of calendar and is able to identify priorities and make critical decisions regarding scheduling as priorities shift
• Maintains a comprehensive view of the calendar, in order to suggest appropriate times for travel and make critical choices about scheduling priorities and needs
• Reviews calendar 1-2 weeks in advance to determine what meetings/appointments need preparation
• Provides contact information, directions, locations of meetings in the calendared appointment

Executive Support

• Precisely manages incoming and outgoing calls, messages, emails, social media, and other correspondence from the Executive Director
• Provides professional staffing support including: filing, meeting preparation, briefings etc.
• Ensures staff members and clients have appropriate access and are able to get what they need, even when the Executive Director is traveling
• Prioritizes and manages multiple projects simultaneously
• Communicate and coordinate effectively with team members at CRDC, SCAR and MEJDI Tours (CRDC's sister B-Corp) to ensure maximum effectiveness
• On occasion, assist other senior members of the Executive Team as specified by the Executive Director

Travel Management for Executive Director

• Arranges complex travel schedule and makes reservations
• Books flight, hotel, train tickets, rental cars, etc. and confirms/checks-in with Executive Director on all travel arrangements
• Creates a travel itinerary and ensures Executive Director has all applicable documentation for travel, hotel, etc.
• Enters all information regarding travel and appointments during trips into the calendar, including locations of meetings and travel details between meetings
• Proactively ascertains what documents, materials and prep will be needed for each trip and meeting and ensures that the Director has what he needs
• Be willing to travel for or with the executive director

New Development Support

• Supports new development efforts including systematic tracking and follow-up of all development leads utilizing all related software ie Customer
• Relationship Management System, Google contacts, Constant Contact and Cards scanning technology.
• Assists Executive Director in drafting and preparation of presentations and outreach materials

Study Abroad Program

• Market and sell the classes offered by CRDC both to GMU students and other universities
• Assist the Executive Director in creating partnerships with other universities
• Manage all aspects of administration and project management of each class including but not limited to: marketing materials and plan; registration; GMU interdepartmental communications; professor assistance; payment tracking; budgeting; webpage; in-country planning with partners; crisis management; PR; vendor payments; receipt collection and bookkeeping.

Website, Blog, Facebook and Newsletter Support

• Manage timely postings on FB
• Take raw text, audio and/or video and upload and distribute effectively
• Build and send out newsletter mailings

Hours and Pay:

• Commensurate with experience
• 90-Day Probationary Period
• Minimum 1-year commitment required

Send your resume or CV, a short cover letter and 3 referrences to 'crdcjobs@gmail.com'. Please write 'ABU SARAH' in the subject line.

Your cover letter should answer the following questions as succinctly as possible:

1. Why do you want this position?

2. Why are you the best candidate for the position?

3. How does excellent performance in this position enhance the social mission of the organization?

Referrences should include name, email, phone number and title for each one.