Tanzania has had 4 credible general elections since the reintroduction of multi-party politics in 1992. Citizens and the Government are eager to maintain this track record and to further strengthen democratic practice in Tanzania. Looking to the 2015 general election, Government has undertaken early and comprehensive preparations for the electoral processes. Since receipt of official requests for UN assistance to the election cycle leading to the 2015 general election from the National Election Commission and Zanzibar Electoral Commission, a UN Needs Assessment Mission recommended the development of a project in support of the National efforts.
As well, in 2014 the United Republic of Tanzania will likely conduct the first national referendum on a new constitution. The National partners and other stakeholders in preparing for these critical events have requested the support of UNDP to provide technical and financial support to the preparation and execution of the referendum and general election.
To these ends, the Democratic Empowerment Project is a four-year (2013-2016) UNDP, UN One Fund and other donor-funded project with the overall aim of contributing to Tanzania's UNDAP's Outcome 7: i.e. "key institutions(of democracy, EMBs, etc.) effectively implement their election and political functions".
Project Objectives:
The Project seeks to promote democracy and contribute to the realization of the following four outputs:
- Capacity of the key democratic institutions (EMBs, CRC, RPP, etc.) enhanced to support and promote legal and institutional reform in the context of the on-going constitutional reform process and beyond;
- Capacity of the EMBs to conduct credible elections enhanced through strategic, technical and operational support and improved EMB engagement with stakeholders (i.e. political parties, CSOs, and the media) to foster a democratic environment;
- Inclusive participation in elections and politics enhanced through the empowerment of women, youth and PWDs; and
- National peace infrastructure enhanced to mitigate and prevent election-related conflicts.
Project Management:
The project will be executed directly by UNDP with implemented under the overall guiding principle of national ownership and leadership in the electoral process. The international assistance provided should be considered as an extension of, and a complement to, national resources and is intended to support national management and coordination structures, in the spirit of the Joint Assistance Strategy for Tanzania (JAST).
Reporting to the DCD-Operations and working closely with the Project Manager, the Operations Manager acts as an advisor to the project and UNDP Senior Management on all aspects of efficient project operations. , The main role is to lead the operations, ensuring smooth functioning of the CO/ programmes / projects operations, consistent services delivery and constant evaluation and readjustment of the operations to take into account changes in the operating environment as and when needed.
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The Operations Manager works in close collaboration with programme and project teams in the CO, operations staff in other UN Agencies, UNDP HQs staff and Government officials to successfully deliver operations services.
Functions I Key Results Expected
Summary of Key Functions:
- Human Resources Management and supervision of the HR team
- Efficient procurement and logistical services and supervision of the Procurement team
- Common services organization and management, establishment of partnerships with other UN Agencies
Provides strategic and expert support to the CO team to ensure effective, efficient, timely and value for money operational support to the project and its national democratic development goals
Ensures strategic human resources management focusing on achievement of the following results:
- CO compliance with corporate human resources policies and strategies. – Optimal staffing of the project.
- Oversight of recruitment processes in accordance with UNDP rules and regulations, appropriate use of different contractual modalities, contracts management, OM performing the function of HR Manager in Atlas.
- Establishment and maintenance of the proper performance management and staff development systems. Implementation of the Universal Access strategy on learning ensuring access of the staff to role appropriate learning activities.
Ensures provision of efficient procurement and logistical services focusing on achievement of the following results:
CO compliance with corporate rules and regulations in the field and elaboration of the CO Procurement strategies including sourcing strategy, suppliers election and evaluation, quality management, customer relationship management, e procurement promotion and introduction, performance measurement.
- Elaboration of the CO contract strategy including tendering processes and evaluation, managing the contract and contractor, legal implications. Oversight of procurement processes and logistical services in accordance with UNDP rules and regulations, OM acting as Manager Level 2 in Atlas for Purchase orders approvals.
- Proper management of UNDP assets, facilities and logistical services, including
- Full compliance with IPSAS in the accounting for the procurement, utilization and disposal of the Co’s assets.
Ensures proper common services organization and management, establishment of partnerships with other UN Agencies focusing on achievement of the following results:
- Elaboration of the strategic approach for implementation of common services in line with the latest developments in common services and the best practices.
- Proper planning and tracking of common services budget and of Agencies contributions to the common services account.
Impact of Results:
The key results have an impact on the overall economy, efficiency and effectiveness of CO operations as it relates to the use of corporate and donor resources in the delivery of project results.
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Functional Competencies:
Building Partnerships: Identifying and building partnerships
- Effectively networks with partners seizing opportunities to build alliances
- Identifies needs and interventions for capacity building of counterparts, clients and potential partners
- Displays initiative, sets challenging outputs for him/herself and willingly accepts new work assignments
- Promoting Organizational learning and Knowledge Sharing: Developing tools and mechanisms
- Participates in the development of mechanisms, including identifying new
- approaches to promote individual and organizational learning and knowledge sharing using formal and informal methodologies
Job Knowledge/Technical Expertise
In-depth knowledge of own discipline
- Understands advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines (financial resources and human resources management, contract, asset and procurement, information and communication technology, general administration}
- Continues to seek new and improved methods and systems for accomplishing the work of the unit
- Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself professionally.
- Demonstrates comprehensive knowledge of information technology and applies it in work assignments
- Continually looking for ways to enhance financial performance in the office
Promoting Organizational Change and Development
Assisting the individuals to cope with change
- Performs appropriate work analysis and assists in redesign to establish clear standards for implementation
Design And Implementation of Management Systems
Designing and implementing management system
- Makes recommendations regarding operation of systems within organizational units
- Identifies and recommends remedial measures to address problems in systems design or implementation
Client Orientation
Contributing to positive outcomes for the client
- Anticipates client needs
- Demonstrates understanding of client's perspective
- Solicits feedback on service provision and quality
Promoting Accountability and Results-Based Management
Input to the development of standards and policies
- Provides inputs to the development of organizational standards for accountability
Core Competencies:
- Building support and political acumen
- Building staff competence, creating an environment of creativity and innovation
- Building and promoting effective teams
- Creating and promoting enabling environment for open communication
- Creating an emotionally intelligent organization
- Leveraging conflict in the interests of UNDP & setting standards
- Sharing knowledge across the organization and building a culture of knowledge sharing and learning.
Promoting learning and knowledge management/sharing is the responsibility of each staff member.
- Fair and transparent decision making; calculated risk-taking
- UNDP Certification programmes Prince2, Procurement and Human Resource.
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Education:
- Master’s Degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field.
Experience:
- 7 years of relevant experience at the national or international level in providing management advisory services and/or managing staff and operational systems and establishing inter-relationships among international organization and national governments.
- Experience in the usage of computers and office software packages, experience in handling of web based management systems and ERP systems, preferably PeopleSoft.
- Experience of accrual accounting, IPSAS or IFRS is highly desirable.
- Experience in Finance and Human Resources will be an advantage.
Language Requirements:
- Fluency in English essential. Knowledge of Kiswahili an asset.
FC: 30000
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