Tanzania has had 4 credible general elections since the reintroduction of multi-party politics in 1992. Citizens and the government are eager to maintain this track record and to further strengthen democratic practice in Tanzania. Looking to the 2015 general election, government has undertaken early and comprehensive preparations for the electoral processes. Since receipt of official requests for UN assistance to the election cycle leading to the 2015 general election from the National Election Commission and Zanzibar Electoral Commission, a UN Needs Assessment Mission recommended the development of a project in support of the National efforts.
As well, in 2014 the United Republic of Tanzania will likely conduct the first national referendum on a new constitution. The National partners and other stakeholders in preparing for these critical events have requested the support of UNDP to provide technical and financial support to the preparation and execution of the referendum and general election.
To these ends, the Democratic Empowerment Project is a four-year (2013-2016) UNDP, UN One Fund and other donor-funded project with the overall aim of contributing to Tanzania’s UNDAP’s Outcome 7: i.e. “key institutions (of democracy, i.e. EMBs, etc.) effectively implement their election and political functions.”
Project Objectives:
The Project seeks to promote democracy and contribute to the realization of the following four outputs:
- Capacity of the key democratic institutions (EMBs, CRC, RPP, etc.) enhanced to support and promote legal and institutional reform in the context of the on-going constitutional reform process and beyond;
- Capacity of the EMBs to conduct credible elections enhanced through strategic, technical and operational support and improved EMB engagement with stakeholders (i.e. political parties, CSOs, and the media) to foster a democratic environment
- Inclusive participation in elections and politics enhanced through the empowerment of women, youth and PWDs; and
- National peace infrastructure enhanced to mitigate and prevent election-related conflicts
Project Management:
The project will be executed directly by UNDP and will be implemented under the overall guiding principle of national ownership and leadership in the electoral process. The international assistance provided should be considered as an extension of, and a complement to, national resources and is intended to support national management and coordination structures, in the spirit of the Joint Assistance Strategy for Tanzania (JAST). A dedicated Project Team (PT) will consist of the Project Manager to lead the team; an Operations Manager will oversee and strengthen CO Operational (especially human resources and procurement) capacities for project delivery and results, and others to meet communications, transport, administration and logistical needs. Various short and longer term technical experts will also be available for specific support to the national institutions.
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Duties and Responsibilities
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Summary of key functions:
- Organization and management
- Management for delivery of results
- Capacity development for institutional reforms and development
- Policy reforms and development services
- Analytical national knowledge products
- Advocacy, networking and marketing
- Partnerships and resource mobilization
- Coordination and recommendations
General Duties and Responsibilities:
Under the direct supervision of the DCD-P, and working closely with the CTA, the Project Manager (PM) will provide overall organizational, coordination and managerial support for the project and act as day-to-day officer-in-charge. She/he will ensure the strategic direction of project operations, supervise and coordinate the activities of the Project Team, assess work plans and monitor outputs. The PM will also be responsible for managing human resources, assessing performance and managing financial systems and audit procedures.
Managerial and Organizational:
Overall responsible for ensuring that the project is in compliance with UNDP guidelines and procedures for financial management, accountability and reporting.
- Perform the Manager Level 2 function in Atlas by approving payments and Purchase Orders up to $30,000 and ensuring due process has been followed.
- Finalize project organizational structure and plan, including distribution of functions and responsibilities, decision-making processes and relevant institutional arrangements.
Ensure the preparation and submission of high quality annual work plans on the annual work plan, prepare results framework for each output and establish performance and results reporting. Ensure the establishment and regular monitoring of the project M&E framework, risk log, issues log, and quality log.
- Supervise and facilitate the day-to-day functioning of the Project Team and manage financial resources for achieving results outlined in the Democratic Empowerment Project document and Annual Work Plan;
- Overall responsibility for the timely and effective procurement of project materials and resources and services;
- Coordinate the implementation of activities envisaged under the DEP and provide strategic guidance to operations, and make programmatic and operational decisions;
- Ensure the compliance of project implementation with UNDP rules, regulations and policies;
- Oversee project procurement, finance, and HR matters and bring any issues to the attention of the OM;
- Contribute to drafting reports, including monthly, quarterly and annual reports on project activities, memos, minutes of meetings, etc;
- Facilitate capacity building in the Project
Perform other tasks and duties as requested by the supervisor.
Impact of Results:
The key results of the post will contribute to the UN’s efforts to consolidating democratic structures and systems of good governance in Tanzania by strengthening political, civil society and electoral systems that enhance effective participation, representation and greater political tolerance.
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Corporate Competencies:
- Demonstrates integrity by modeling the UN’s values and ethical standards;
- Promotes the vision, mission, and strategic goals of the project.
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
- Treats all people fairly and without favoritism.
Functional Competencies:
Technical Expertise
- Experience as an elections project manager for the UN in a developing country.
- Theoretical and practical knowledge of inter-disciplinary development, education and communication.
- Strong understanding of dynamics in government, civil society and the donor community in developing countries
Knowledge, management and Learning
- Promotes knowledge management in UNDP and a learning environment in the office through mentoring and personal example;
- Promotes knowledge building and sharing with regards to management and operations, organization of project staff trainings, synthesis of lessons learnt/best practices and sound contributions to UNDP knowledge networks and communities of practice.
Management and Leadership
- Focuses on impact and result for the client and responds positively to critical feedback
- Consistently approaches work with energy and a positive, constructive attitude
- Demonstrates strong writing, facilitation, and presentation skills
- Builds strong relationships and networks with clients and external actors.
- Remains calm, in control and good humored even under pressure
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Required Skills and Experience
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Education:
- Master’s Degree in management, business administration, public administration, finance, or related field.
Experience:
- Minimum 7 years of relevant experience including election project management , providing management advisory services and/or managing, monitoring and evaluating staff and operational systems;
- Sound knowledge of organizational management, asset
- management, information and communication technology, administration, financial and human resources management, preferably with the UN/UNDP;
- Knowledge of ATLAS or other enterprise corporate financial solutions strongly preferred;
- Certification in UNDP programmes, Procurement, HR, Accounting and Finance would be an advantage;
- Advanced computer skills and knowledge of office software packages essential, experience in handling of web based management systems;
- Experience working with project teams and knowledge of project cycle management;
- Excellent analytical, communication, writing and presentation skills;
- Willingness to travel frequently in Tanzania and to work extensive hours and under pressure
Language Requirements:
- English language fluency written and spoken, essential. Knowledge of Kiswahili is an asset.
FC: 30000
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