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TAFIRI JOBS MARCH 2013


TANZANIA FISHERIES RESEARCH INSTITUTE
Tanzania Fisheries Research Institute (TAFIRI) was established by the Act of
Parliament No. 6 of 1980 to promote, conduct, supervise, and co-ordinate fisheries
research in Tanzania. The Institute is governed by the Board of Directors. This Institute
is comprised of four Centres and one Substation: Mwanza Centre and Sota Substation
on Lake Victoria, Kigoma Centre on Lake Tanganyika, Kyela Centre on Lake Nyasa and
Dar es Salaam Centre on the Indian Ocean. The Institute Headquarters is located at
Kunduchi in Dar es Salaam.
23.1 DIRECTOR OF FINANCE AND ADMINISTRATION I – 1 POST - (READVERTISED)
23.1.1 DUTY STATION: HEADQUARTERS
23.1.2 DUTIES AND RESPONSIBILITIES
• Shall be the Head of the Directorate of Finance & Administration, and Member of
the TAFIRI Management Committee
• Shall be the Chief Advisor of the Director General in all Financial/Supplies and
Administrative/Human Resources matters;
• Shall plan, coordinate and control financial/supplies and administrative/human
resources matters;
• Shall establish and maintain accounting system in accordance with acceptable
financial regulations of the Institute;
• Shall prepare, in accordance with accepted accounting principles, periodic and
annual accounts reports of the Institute;
• Shall ensure that the Director General is supplied with up to date information
necessary for discharging his responsibilities relating to financial/supplies and
administrative/human resources matters;
• Shall be responsible for keeping the Director General up to date in regards to the
movement of the finances of the Institute by supplying such information and at
such frequency as the Director General may direct.
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• Shall be the overall financial advisor to all other Heads of Directorates and
Research Centres in respect of their financial obligations to the Institute and in so
doing he/she shall ensure that strict economy is exercised and may inform the
Director General if in his/her opinion, any Directorate Head or Centre Director
fails to respond satisfactorily to advice and direction regarding efficient and
economic discharge of his/her financial responsibility to the Institute.
• Shall develop and administer TAFIRI Master Budget in cooperation with other
Directorates and Departmental Heads;
• Shall be responsible in implementing the personnel and administration policies of
the Institute;
• Shall be responsible for human resources planning and development;
• Shall be responsible for initiating the recruitment and appointment of such staff
as he/she considers suitable to his requirements in fulfilling his/her Directorate’s
obligation;
• May delegate any of the authorities and/or responsibilities under him to any
person in his/her Directorate, but shall still be accountable for the action of such
person(s);
• Shall perform any other duties as may be assigned by the Director General.
23.1.3 QUALIFICATIONS AND EXPERIENCE
• CPA (T), ACCA, CA or equivalent, and must be registered by the National Board
of Accountants and Auditors Tanzania (NBAA) as Authorised Accountant/Auditor.
• Training in Public/Business Administration or Human Resources Management or
equivalent qualification shall be added advantage.
• Should have at least eight (8) years of working experience in finance,
accountancy and administration in a reputable organisation, three (3) of which
should be in senior position;
• Must have the ability to provide dynamic administrative leadership to the Institute.
• He/She must be computer literate.
23.1.4 REMUNERATION: PGSS 20
23.1.5 TENURE: Five (5) years contract, renewable once on satisfactory service.
23.2 SENIOR RESEARCH OFFICER I – 1 POST - (RE-ADVERTISED)
23.2.1 DUTY STATION: DAR ES SALAAM
23.2.2 DUTIES AND RESPONSIBILITIES
• Identify and assess facilities for specific research officers and technician.
• Work with, supervise and train other officers and technicians.
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• Carry out independent and planned research activities.
23.2.3 QUALIFICATIONS AND EXPERIENCE
• Masters degree in Natural or Social Science plus eight (8) years of research work
experience and at least four (4) scientific publications after Masters.
23.2.4 REMUNERATION: PRSS 9/10
23.2.5 TENURE: Permanent and Pensionable
23.3 OFFICE SUPERVISOR II - 1 POST - (RE-ADVERTISED)
23.3.1 DUTY STATION: MWANZA
23.3.2 DUTIES AND RESPONSIBILITIES
• Maintains up-to-date register of files and file index books;
• Gives file numbers to file searchers;
• Reviews pending correspondence and listing files required for filing;
• Sorts outgoing correspondence in accordance with instructions or established
means of dispatch and checks dates and signatures;
• Assembles flimsy copies and files them for consultation to listed officers;
• Weeds out inactive files i.e. old closed volumes, files with torn covers etc;
• Checks files in the cabinet/rack periodically to ensure proper order and neatness;
• Drafts acknowledgement letters on matters related to mail clearing;
• Oversees overall cleanliness of the office;
• Supervisors of junior staff;
• Performs any other duties assigned by the Head of Section.
23.3.3 QUALIFICATION AND EXPERIENCE
• Form IV/VI National Examination Certificate with a Diploma in Records
Management from a recognized institution.
23.3.4 SALARY SCALE: PGSS 9/10
23.3.5 TENURE: Permanent and Pensionable
23.4 OFFICE ASSISTANT II - 1 POST - (RE-ADVERTISED)
23.4.1 DUTY STATION: Kigoma
23.4.2 DUTIES AND RESPONSIBILITIES
• Cleaning and tiding of Offices and surroundings, including up-keep of gardens,
trees, grass and cleaning of toilets;
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• Collection and delivery of letters;
• Dispatch letters;
• Transmit official documents within the Institute;
• Carry machinery/equipment;
• Preparation and serving of tea/coffee etc.
• Ensure that Office equipment are kept in the proper areas;
• Up-keep of office equipment and report when they are faulty;
• Open office doors and windows in the morning and close them after work;
• Perform any other duties assigned by the relevant officer.
23.4.3 QUALIFICATION AND EXPERIENCE
• National Form IV Certificate with passes in English and Kiswahili.
23.4.4 SALARY SCALE: POSS 5
23.4.5 TENURE: Permanent and Pensionable
23.5 OFFICE ASSISTANT I - 1 POST - (RE-ADVERTISED)
23.5.1 DUTY STATION: Sota
23.5.2 DUTIES AND RESPONSIBILITIES
• Assists in duplicating, photocopying, collecting and stapling materials.
• Preparation of duty rosters as well as ensuring effective and efficient utilization of
junior staff;
• Reports maintenance problems.
• Performs any other duties as may be assigned by the relevant authority.
23.5.3 QUALIFICATION AND EXPERIENCE
• National Form IV Certificate holders with passes in English, Kiswahili and
Mathematics, who have attended basic induction course in Office Management
and have at least three (3) years of relevant working experience.
23.5.4 SALARY SCALE: POSS 6
23.5.5 TENURE: Permanent and Pensionable
23.6 FOURTH OFFICER GRADE II - 1 POST - (RE-ADVERTISED)
23.6.1 DUTY STATION: Kyela
23.6.2 QUALIFICATION AND EXPERIENCE
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• Certificate of Competence as Fourth Officer or Certificate after examinations as
laid down by the Merchant Shipping Act.
23.6.3 DUTIES AND RESPONSIBILITIES
• Similar to those of a Deck Officer Cadet but with less supervision from Superiors
at the deck.
• Overall in-charge of all deck activities and acts as a trainer to other junior crew.
• Overall in-charge of all deck works and deck equipment and stores.
• In-charge of repair and maintenance of navigation aids in the bridge and their
storage.
23.6.4 REMUNERATION
Attractive remuneration package in accordance with the Institution’s Salary Scale PGSS
9
23.6.5 TERMS OF ENGAGEMENT: Permanent and Pensionable
23.7 OFFICE MANAGEMENT SECRETARY GRADE II - 1 POST - (READVERTISED)
23.7.1 DUTY STATION: Mwanza
23.7.2 DUTIES AND RESPONSIBILITIES
The Office Management Secretary shall be assigned duties as Personal Secretary of
the Head of Department, Head of the Centre, Head of Directorate or Director General;
and depending where assigned, shall perform the following duties:
• To type all general and confidential matters;
• To receive visitors, interview and guide them where they could be attended;
• To keep records of events, appointments, visitors, dates of meetings, duty travels
of the Head and other work programmes in the office where he/she is working
and inform the Head at the appropriate time;
• To get the files, documents or anything required by the Head for his/her office
functions;
• To deliver messages of the Head to his/her Assistants and vice versa;
• To assign duties to Personal Secretaries under her;
• To assist Personal Secretaries under her in the usage of office equipment and
other facilities;
• To prepare agenda for various meetings where he/she is working;
• To write the Minutes of the meetings and follow-up implementation of the
decisions;
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• To Handle duty travel arrangement of the Head and other members of the
Department/Unit;
• To write letters informing the staff about the office or travel schedules of the
Head, and call for meetings;
• To follow-up implementation of the directives of the Head.
23.7.3 QUALIFICATION AND EXPERIENCE
• National Form IV/VI Certificate holders with a Diploma in Secretarial Studies from
the TPSC or any Institute recognized by the Government; plus a Computer
training certificate in Windows, Microsoft Office, Internet, E-mail and Publisher
programmes; and who has a working experience of at least ten (10) years.
• Also must have undergone and passed a course in Management for Executives
Assistants Level I from TPSC or equivalent institution.
23.7.4 REMUNERATION
Attractive remuneration package in accordance with the Institution’s Salary Scale PGSS
13/14
23.7.5 TERMS OF ENGAGEMENT: Permanent and Pensionable.


Ref. Na EA.7/96/01/D/24 26th March, 2013

NB: GENERAL CONDITIONS
i. All applicants must be Citizens of Tanzania and not above 45 years old, however,
should also observe the age limit for each position where indicated.
ii. Applicants must attach an up-to-date current Curriculum Vitae (CV) having
reliable contact postal address, e-mail address and telephone numbers.
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iii. Applicants should apply on the strength of the information given in this
advertisement.
iv. The title of the position and institution applied for should be written in the
subject of the application letter and marked on the envelope; short of which
will make the application invalid.
v. Applicants must attach their detailed relevant certified copies of Academic
certificates:
- Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.
- Postgraduate/Degree/Advanced Diploma/Diploma transcripts.
- Form IV and Form VI National Examination Certificates.
- Computer Certificate
- Professional certificates from respective boards
- One recent passport size picture and birth certificate.
vi. FORM IV AND FORM VI RESULTS SLIPS ARE STRICTLY NOT ACCEPTED
vii. Testimonials, Partial transcripts and results slips will not be accepted.
viii. Presentation of forged academic certificates and other information in the
CV will necessitate to legal action
ix. Applicants for senior positions currently employed in the public service should
route their application letters through their respective employers.
x. Applicants for entry levels currently employed in the Public Service should
not apply, they have to adhere to Government Circular Na. CAC.
45/257/01/D/140 dated 30th November, 2010.
xi. Applicants who have/were retired from the Public Service for whatever reason
should not apply.
xii. Applicants should indicate three reputable referees with their reliable contacts.
xiii. Certificates from foreign Universities should be verified by Tanzania
Commission for Universities (TCU)
xiv. Dead line for application is 9th April, 2013 at 3:30 p.m
xv. Applicants with special needs/case (disability) are supposed to indicate
xvi. Women are highly encouraged to apply
xvii. Only short listed candidates will be informed on the date for interview
xviii. Application letters should be written in Swahili or English
xix. APPLICATION LETTERS SHOULD BE POSTED TO THE FOLLOWING
ADDRESS. HAND DELIVERY IS NOT ACCEPTABLE:

Secretary OR Katibu
Public Service Recruitment Sekretarieti ya Ajira katika
Secretariat, Utumishi wa Umma
P. O. Box 63100 S. L. P 63100,
DAR ES SALAAM. DAR ES SALAAM.