Assistant Case File Officer , Leidschendam

Depending on professional background, experience and family situation, a competitive compensation and benefits package will be offered. The successful applicant will be offered a fixed-term appointment of one year duration limited to the Special Tribunal for Lebanon (STL). This appointment and any subsequent extension(s) are subject to terms of the Tribunal’s mandate and/or the availability of funds. The Special Tribunal for Lebanon is an international inter-governmental organization with its own independent legal identity and not a UN organization. However, STL follows the UN common system for benefits and entitlements to its staff members. UN staff members may also serve on loan from their parent department/office, if selected.

RESPONSIBILITIES:

The incumbent works under the overall supervision of the Legal Officer on Judicial Matters, directly reporting to the Legal Officer (Courtroom Coordinator) and in close cooperation with the Senior Court Records Assistants. The incumbent of this post is mainly in charge of the following functions:

• Approves along with the Legal Officer on Judicial Matter, Legal Officer/Courtroom Coordinator and Associate Court Officer the distribution of filings processed by the Court Records Assistants; • Review SOPs and policies in use by the Court Records Office and suggest improvements necessary to optimise the work of the Office; • Provide various statistical reports on the activities of the Judicial Services Unit and as required by the Legal Officer on Judicial Matters; • Assist the Legal Officer on Judicial Matters, with all administrative tasks linked to the proper service of judicial documents; • Oversee the work of the court records office; • Perform other duties as required.

CORE COMPETENCIES:

• Professionalism – A thorough knowledge of STL CMSS policies, procedures and practices; shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. • Teamwork – Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. • Client Orientation - Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. • Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. • Technological Awareness - Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology. • Commitment to Continuous Learning - Keeps abreast of new developments in library and information science; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.

QUALIFICATIONS:

Education: University degree, in a relevant related subject such as Law, International Relations or Political Science.

Work Experience: Two (2) years of progressively responsible and relevant professional experience, of which at least one gained at an International Court/Tribunal.

Languages: Arabic, English and French are the official languages of the Special Tribunal for Lebanon. For this post proficiency in oral and written English is required. Working knowledge of French and/or Arabic is an asset.

Other: Experience in the development and use of case management databases will be considered as an asset. Good understanding of case management and judicial records management.

How to apply:

1. Go to https://apps.stl-tsl.org/phfonline.
2. Register, if you have not done so. Note down your log-on id (email address) and password.
3. You'll get an activation email; activate your account following instructions in the email.
4. Log-in using your log-on id and password.
5. Completely fill out your Personal History Profile.
6. Click on the link for General Service Vacancies, Professional Vacancies or Field Service Vacancies.
7. Select the vacancy which you would like to apply for. Click on the "Apply" button.
8. Fill out your cover letter.
9. Click on the check box which says "I Certify that the statements made by me in answer to the foregoing questions are true, complete and correct to the best of my knowledge and belief. I understand that any misrepresentation or material omission made on a Personal History Profile or other document requested by the Organisation renders me liable to termination or dismissal". Once you do that the "APPLY" button becomes visible.
10. Click on the "Apply" button to complete your application.
11. Once you have applied for a vacancy, an automatic email will be sent to you confirming your application.
12. For the full instructions, please go to https://apps.stl-tsl.org/PHFOnline/Help/HowToApply.aspx.

It is not necessary at this stage to send copies of qualifications, previous employment contracts, entire publications, etc.

Only applicants who are under serious consideration will be contacted. The Tribunal is not in a position to respond to queries regarding information on the status of vacancies or unsolicited open applications.